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Administrative Assistant

Permanent Full Time Posted On 12.29.2016 Expire On 01.20.2017 Employer


  • A&P Management Support
Process and prepare invoices, corresponding Debit Notes and Advices
Prepare A&P Expense Reports monthly for suppliers, brand team and the sales manager
Reconciliation reporting
A&P recovery reimbursement tracking and follow up from suppliers
  • Depletion Reporting
Preparation of Monthly Depletion reports to all suppliers in required format
  • Payment Tracking and Processing
Ensure the prompt and correct coding and process of all invoices on a daily basis
Follow up on payment status of all marketing and sales invoices
Preparation and logging of payment vouchers
Log receipt and distribution of cheques
Reconciliation of event budgets to invoices
  • Pricing, Maintenance and Support Management
New item codes, maintenance and correction of all prices and Matrix prices on Tech One and excel price list
  • Stock Transfers
Tobago Stock Transfer
Preparation of Tobago stock transfer request by ensuring its retrieval, vetted by Brand Team and processed with logistics
 Duty Payment Request
Collation of all duty payment request information, processing and coordination with logistic department
  •  Scheduling
Collating and maintaining vacation/time- off logs to ensure that forms are filled out in accordance to AMCO standards to avoid conflicting schedules
Prepare itinerary for supplier visits- Accommodation and transport arrange overseas travel/Tobago
  • Other Information- Reporting and Gathering
Collate information for the Board Report


ANSA Distribution

Job ID:



Administrative Assistant




Entry Level



Employment Type:

Permanent Full Time




Job Requirements

  • At least 2 years within an administrative support role.
  • Tertiary qualifications in related areas such as ABE or related field of study.
  • Proficient in Advanced Microsoft Excel
  • Must be proactive and possess excellent communication skills. 
  • Knowledge of administrative and clerical procedures and systems with particular proficiency in word processing and spreadsheet manipulation; managing files and records and other office procedures and terminology.
  • Must have strong analytical and communication skills.

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