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Administrative Assistant


Posted On 07.05.2019 Expire On 07.20.2019 Employer

Description


MAJOR RESPONSIBILITIES/ACCOUNTABILITIES

This job provides administrative support across the organisation. In this regard, the individual must perform the following duties as directed by Manager, Human Resource:
  • Attend to visitors at the front desk by greeting, welcoming, directing and announcing them appropriately, and providing general information.
  • Answer, screen and direct all calls. Take messages and distribute accordingly.
  • Maintain the Company’s ‘Info’ email account by reviewing and circulating the information.
  • Attend to Company mail –
    • Receive, sort, stamp and disseminate all incoming mail
    • Record and coordinate all outgoing mail as required
  • Provide general administrative and clerical support by -
    • Update and distribute the internal phone directory as required
    • Draft and typing of letter, quotations, request, scan documents, send faxes and email documents as required
    • Attend to and follow-up with Suppliers/Providers as required
    • Assist in the planning and coordination of Company events.
    • Assist to monitor, maintain and issue an adequate stationery and office supply for the company.
    • Liaise with Printers to arrange stationary supplies (letterhead, call cards, envelopes, labels, etc)
  • Document management; binding and copying of documents, etc.
  • Open, distribute and prepare courier bags for stores.
  • Assist with local purchasing
  • Filing of –
                  -       Daily sales reports
                  -       Credit notes
                  -       Cheque payment vouchers
                  -       Courier slips
                  -       Utility Bills
                  -       Trade Debtors
                  -       Master copies
                  -       Foreign shipments
                  -       Foreign and local correspondence
  • Logging and distribution of cheques and receive incoming calls requesting payment.
  • Coordinating meetings and interviews.
  • Schedule vehicles for servicing/maintenance.
  • Management of showroom, reception area and office.
  • Manage and distribution of catalogs to clients and customers.
  • Coordinate with Couriers for delivery and pick-ups; IBC, FedEx, etc.
  • All other job related duties that may be assigned from time to time.
 
               
 
EDUCATION & EXPERIENCE:
  • A minimum of Five (5) Ordinary Level/CXC subjects inclusive of Mathematics and English Language, Grades I or II
  • A minimum of two (2) years’ experience in a similar position
  • Experience and proficiency in Microsoft Office applications  (Word, Excel & Outlook)
  •  Excellent oral and written communication skills
  •  Excellent telephone and office etiquette
  •  Strong interpersonal skills
  • High levels of confidentiality and integrity
  • Excellent organisational and time management skills
  • Strong ability to work independently and as part of a team
  • Good use of initiative
  • Strong customer service orientation


Overview


CE Tang Yuk & Company
col-narrow-left   

Job ID:

70890

Title:

Administrative Assistant

Location:

,

Category:

Admin-Clerical

Salary:

col-narrow-right   

Posted:

07.05.2019


Tags


Administrative-Clerical : Administrative Support, Data Entry-Order Processing, Filing-Records Management, General-Other: Administrative-Clerical, Office Management, Reception-Switchboard


Job Requirements


EDUCATION & EXPERIENCE:
  • A minimum of Five (5) Ordinary Level/CXC subjects inclusive of Mathematics and English Language, Grades I or II
  • A minimum of two (2) years’ experience in a similar position
  • Experience and proficiency in Microsoft Office applications  (Word, Excel & Outlook)
  •  Excellent oral and written communication skills
  •  Excellent telephone and office etiquette
  •  Strong interpersonal skills
  • High levels of confidentiality and integrity
  • Excellent organisational and time management skills
  • Strong ability to work independently and as part of a team
  • Good use of initiative
  • Strong customer service orientation

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