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EXECUTIVE ASSISTANT


Aranguez or Mount Hope or Curepe, North Central Permanent Full Time Posted On 09.13.2021 Employer

Description


JOB TITLE: EXECUTIVE ASSISTANT 
REPORTS TO: MANAGING DIRECTOR
DEPARTMENT: ADMINISTRATION
 

Job Summary
To provide administrative support services to the assigned Company Division or Department
 
 
Principal Duties and Responsibilities
  • Schedule appointments for the divisional/departmental managers as required
  • Manage all arrangements concerning approved travel and accommodation for incoming and outgoing personnel
  • Receive,  screen and coordinate distribution of incoming mail to relevant division or departments and follow up on matters as required
  • Expedite the dispatch of all outgoing mail, facsimile messages, packages and documentation required for the effective administration of assigned divisions.
  • Provide the relevant division with stenographic support services as required.
  • Develop and maintain appropriate filing systems for the relevant division or departments
  • Administrate and deliver manager approved materials, equipment and services  required  by assigned division or departments
  • Manage  the Company  Apartment  inclusive   of  coordination   of  maintenance, payment of dues, associated bills etc.
  • Maintain Capital Expenditure (CAPEX) register
  • Prepare and acquire  approval for Purchase Orders inclusive of issuance and follow-up for division or departments
  • Coordinate logistics as it relates to scheduling and preparation for meetings,  interviews,  seminars and conferences as required
  • Liaise with the canteen concessionaire to ensure that established service criteria are met
  • Perform other related duties as required by the job function
 
Key deliverables
  • Ensure weekly meetings are scheduled for management team
  • Ensure timely renewal of subscriptions
  • Coordinate remittance of monetary and non-monetary donation requests
  • Manage incoming calls or complaints effectively

General  Requirements 
  • Advance Diploma in  Business Administration  or equivalent
  • Administrative Professionals  certification
  • 3-5 years in  a similar  role or customer service environment

Knowledge, Skillsand  Abilities 
  • Proficient  in Microsoft Office suite
  • Excellent verbal and written communication  skills
 
The duties  listed  above are intended  only as illustrations  of the various types of work that may be performed. The omission  of specific statements of duties  does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Overview


Employer Confidential
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Job ID:

83361

Title:

EXECUTIVE ASSISTANT

Location:

Aranguez or Mount Hope or Curepe, North Central

Category:

Admin-Clerical, Manufacturing

Salary:

col-narrow-right   

Employment Type:

Permanent Full Time

Posted:

09.13.2021


Tags


Administrative-Clerical : Administrative Support, Executive Support, Filing-Records Management, General-Other: Administrative-Clerical, Secretary-Executive Assistant


Job Requirements


General  Requirements 
  • Advance Diploma in  Business Administration  or equivalent
  • Administrative Professionals  certification
  • 3-5 years in  a similar  role or customer service environment

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