Accounts Payable Assistant (4-6 month Contract)

ACCOUNTS PAYABLE ASSISTANT 

The Accounts Payable Assistant is responsible for managing and processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This role includes verifying and reconciling invoices, processing payments, maintaining vendor relationships, and ensuring accurate data entry. 
Principal Duties and Responsibilities 

1. Invoice Processing: Receive, review, and verify invoices and check requests, ensuring accuracy and compliance with company policies.
2. Payment Documentation: Collate payment documents, purchase orders, and invoices for payment processing.
3. Data Entry: Accurately enter and update financial data into the accounting system, ensuring all information posted is complete and accurate.
4. Payment Processing: Prepare and perform check runs, wire transfers, and ACH payments.
5. Reconciliation: Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.
6. Expense Reports: Process and monitor expense reports, ensuring proper documentation and approvals.
7. Cheque Preparation: Prepare cheques for payments, ensuring all required approvals are obtained, prepare debit advices and collate supporting documents
8. Vendor Management: Maintain and update vendor files, ensuring all information is accurate and current.
9. Reporting: Generate monthly, quarterly, and annual accounts payable reports as required
10. Issue Resolution: Resolve invoice discrepancies and issues, communicating effectively with vendors and internal departments.
11. Support: Assist with month-end closing processes and provide support during audits.
12. Assists in other responsibilities in the Accounting Department as required.
13. Any other duties as assigned by the supervisor.