Procurement/Purchasing Officer

Location: ,
Job Category:
Job ID: 113382
Employment Type:
Salary:
Posted: 08.05.2024

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Occupations:

Job Description:

JOB SUMMARY                                    
 
This position will be primarily responsible for the management of the cost-effective purchasing or contracting for all equipment, materials and services required while ensuring that corporate and ethical policies are adhered to. The incumbent will be responsible for the execution of Procurement systems initiatives, Problem solve and troubleshoot for material and service supply outages, Drive improvement opportunities related to supplier delivery performance. The incumbent will work with the Analysts, Assistants, Clerks and other Operations/Warehouse staff to ensure the satisfactory support to stores and external stakeholders. 
 
 
DUTIES AND RESPONSIBILITIES
 

• Lead the strategic sourcing opportunities and assessments, including freight and logistics, planning and indirect spend analysis efforts across a brands.
• Developing business cases that articulate the total value of the opportunities, both from a qualitative and quantitative standpoint through different analysis
• Envision, develop, and deploy procurement solutions to streamline processes that will result in efficiency gains and improvement to key metrics.
• Undertake research, cost modelling and analysis of brand markets to identify opportunities and inform sourcing strategies
• Support implementation of improvement strategies across functions.
• Procurement and supply chain process mapping.
• Procurement reporting in collaboration with operations and business development team. 
• Leads and manages communications with internal and external stakeholders. Distributes weekly update reports on projects and sourcing initiatives which includes New Store Development.
• Managing the communication flow of requests for the assigned brands; non stock purchases e.g. capex, spares and equipment, services etc.; Logistics end to end for assigned brands.
• Assist manager in all aspects of category from procure to pay and ensure compliance to policy on all sourcing activities
• Manage vendor relationships, track performance and communicate vendor performance feedback
• Liaises with suppliers to ascertain their ability to meet the company’s specific requirements in terms of performance, prices and delivery, so as to make the best selection on the basis of such information.
• Sources from a wide market base where applicable with a view of obtaining the best quality at the best price. Applies company and franchisee guidelines as required.
• Provides support in price negotiations with suppliers and shows understanding of the economic environment for the purposes of comparison so as to facilitate the best purchase, in keeping with budgetary limitations/ Recommends purchasing strategies to take advantage of economic order quantities, prices and deliveries.
• Establishes and maintains effective communication with vendors and department heads. 
• Keeps record of costs, deliveries and supplier performance and discusses same with user departments in order to obtain ratification by suppliers or change in specifications or change of suppliers.
• Maintains stock at optimum economic levels consistent with operational demands. Reviews stock movements and initiates changes in stock levels where analysis suggests the established control parameters were inappropriate.
• Create Requests for Information (RFI) with potential vendors
• Create Requests for Proposals (RFP) and Requests for Quotes (RFQ), assess results, document recommendations and assist in communication of results to vendors and internal stakeholders
• Support Tender requests via the E-tender System
• Ensures that all purchasing documents are properly completed and authorized.
• Liaises with Accounts Payables for purposes of resolving problems and ensuring smooth information flow amongst sections.
• Provides follow-up action on all outstanding purchase orders and expedites where necessary.
• Liaises with relevant stakeholders including review of shipping documents for the shipping, handling and clearance of overseas purchases to ensure timeliness of receipt of goods and cost savings including a zero demurrage tolerance level. 
• Plans and organizes the logistics associated with prompt delivery of materials and/or services to the Company/ Ensures that purchases are expedited, as required.
• Develops and maintains catalogue on supplier data and market information on prices, suppliers, discounts.
• Ensures compliance with the Company’s standard purchasing procedures.
• Performs other related duties as may be required by the job function.
• Must support/participate in the Company’s monthly stock taking exercise.

 
KEY SKILLS AND REQUIREMENTS
 

• Quantitative & Statistical Analysis: skillful in using quantitative and statistical analysis to understand business issues.
• Negotiation Skill: skilled in negotiating tactics, effective in utilizing analysis and creative solutions to extract the greatest value for the company.
• Influence: can influence and persuade other people, even without direct authority
• Thinks critically – Takes a well-ordered logical approach to identification of business and market issues; analyzing problems; organizing work; and planning action.
• Excellent Communication and Negotiation Skills, both verbal and written 
• Attends to Detail – Ensures that data is accurate and work is thorough and to the highest standard
• Takes responsibility - Demonstrates personal ownership of tasks and follows through to get the required results
• Applies Professional, Product or Technical Expertise – Demonstrate the ability to supply  professional and product expertise to real world situations  Possesses a strong sense of integrity and business ethics.
• Ability to prepare comprehensive presentations and reports, and present financial and operational information clearly and succinctly.
• Communicates complex ideas effectively, both orally and in writing, and making presentations to large groups. Ability to work well with all levels of management and employees

 

Job Requirements:

QUALIFICATIONS AND EXPERIENCE REQUIRED
 

• Bachelor's Degree in Business/Engineering/Marketing/Economics or related field or equivalent experience
• A minimum of Five (5) years’ experience in purchasing. Indirect related procurement experience (i.e. Construction, Spares and Equipment) will be considered an asset. 
• Advanced Diploma in Purchasing from the Chartered Institute of Purchasing and Supply or other appropriate qualifications.
• Proficiency in MS Suite of Products
• Advanced Microsoft Excel i.e. Data Analysis using Power Query; Power Pivot
• Working Knowledge of MS Great Plains 
• Working knowledge of MS Sharepoint
• Experience with Data visualization software (Tableau) considered an asset.