Accounts Clerk

Location: ,
Job Category:
Job ID: 116859
Employment Type:
Salary:
Posted: 11.11.2024

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Occupations:

Accounting-Finance : General-Other: Accounting-Finance
Administrative-Clerical : General-Other: Administrative-Clerical

Job Description:

JOB DESCRIPTION
 
Job Title: Accounts Clerk
 
Reporting to: CEO / Human Resource Manager

Job Summary/Objective:
 The Accounts Clerk is responsible for proactively managing the Accounts Receivable process, including the management of debtors, invoicing, account management, collections, and the provision of information to the business as required to support collections (70% weight). This person will also assist with payables when needed (20% weight). (Other 10%)
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Responsibilities & duties:

• Monitor accounts status/credit holds
• Run and review regular debtor reports
• Obtain bank statements, collate remittances and apply all receipts
• Perform collection activities aligned with business rules
• Review new customer applications
• Perform account reconciliations
• Generate invoices, bills, account statements and bank deposits
• Perform daily transactions including verifying, classifying, posting and recording accounts receivables’ data
• Setup new and maintain customer master file
• Ensure timely responses to customer queries
• Drive continuous improvement across Accounts Receivable processes
• Process accounts and incoming payments in compliance with financial policies and procedures
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial statements and reports detailing accounts receivable status
• Assist the accounts payables clerk when necessary
• Perform other related accounting duties as required 

Qualifications/Experience required:

• Bachelor degree in Accountancy or Finance / Acca Level II
• 1 - 2 years’ experience in an Accounts Receivable role as well as other accounting tasks
• Proficient knowledge in Sage 50 / Wave Accounting Software and Microsoft Office Suite applications

 
Required knowledge, skills & abilities:

• Highly organized and attention to detail
• Accounting and administrative experience
• Efficient Time Management
• Proactive, highly motivated and flexible
• Ability to multi-task
• Lateral thinker with strong problem-solving and analytical capabilities and flexibility of approach
• Ability to undertake assigned project work and to ensure follow through to completion, plus use of initiative in completion of many tasks, personal competence in the use of computer-based word processing, spreadsheet and accounting systems
• Good communication (oral & written) and interpersonal skills
• Strong understanding of Finance systems and processes
• Excellent verbal and written English communication skills
• Ability to work under pressure, multitask and with tight deadlines
• Highly motivated and energetic
• Ability to work in a super-fast-paced environment
• Ability to work as a team player
• Ability to adapt to a dynamic environment

 
HSE Roles and Responsibilities

• Following all HSE rules at all times.
• Stopping any work that they recognize as being unsafe and reporting it to their direct Manager, Human Resources and or CEO.
• Reporting all accidents and incidents they are involved in or witness to their direct Manager, Human Resources and or CEO as soon as they reasonably can.
• Using all equipment in the work place as designed and with design operating safety features.
• Conduct themselves in a professional manner at all times, treating everyone in a cordial and direct fashion. The Company expects everyone to be treated with respect and dignity at all times.
• Becoming familiar with the HSE procedures required to perform their jobs safely.
• Ensuring full compliance with all applicable legislations and site regulations.
• Attending and actively participate in scheduled HSE training meetings, toolbox talks and HSE programs.
• Performing all work in a safe manner.
• Using all appropriate PPE in a correct manner.
• Using all Safe Systems of Work available. For example, Job Safety Analysis (JSA's), Permits, Risk Assessment, Checklists etc.
• Observing good housekeeping practice.
• Reporting the taking of any medication while on the work place to their direct Manager, Human Resources and or General Manager.

Job Requirements:

Qualifications/Experience required:

• Bachelor degree in Accountancy or Finance / Acca Level II
• 1 - 2 years’ experience in an Accounts Receivable role as well as other accounting tasks
• Proficient knowledge in Sage 50 / Wave Accounting Software and Microsoft Office Suite applications