Receptionist/ Administrative Assistant

Location: ,
Job Category:
Job ID: 117108
Employment Type:
Salary:
Posted: 11.21.2024

Occupations:

Administrative-Clerical : Administrative Support, General-Other: Administrative-Clerical, Reception-Switchboard, Secretary-Executive Assistant

Job Description:

Job Specification:
The Desalination Company of Trinidad and Tobago Limited (Desalcott) maintains its position as the largest operating desalination facility in the western hemisphere. The plant produces and supplies potable water to the Water and Sewerage Authority (WASA).

Desalcott is currently seeking to recruit two (2) dynamic individuals to fill the positions of RECEPTIONIST/ ADMINISTRATIVE ASSISTANT.
The locations for these positions are:
1) Desalcott’s Administration Building – Point Lisas Industrial Estate, Point Lisas
2) Desalcott’s and HKL Administration Building - Caroni E-Teck Industrial Park.

Job Summary:
Responsible for answering all incoming telephone calls and receiving visitors.

Principal Duties and Responsibilities:

Answering all incoming telephone calls to Desalcott and directs caller to the respective personnel/department.
Relay efficient messages when the person is not available for telephone calls.
Assist employees with placing outgoing calls as and when required, inclusive of international calls.
Receive and greet visitors/suppliers in a professional manner.
Co-ordinate meetings.
Record and distribute mail received via couriers (Fedex & TT Post, DHL etc.).
Call Suppliers related to the issuance of cheques.
Keep proper records and arrange gate passes.
Type all envelopes for mailing of purchase orders/other documentation as required.
Schedule meetings as required.
Document control.
Any other Receptionist and Administrative duties as assigned by the Manager.

Qualification/s:

Minimum 5 CXC passes including English
Diploma in Business Management
Computer Literate [Proficiency in Microsoft Word and Excel]
Switchboard Training

Experience:

Minimum of 2 years’ experience in a related field

Knowledge Skills & Abilities:

Excellent oral and written communication skills
Team Player
High level of integrity
Adaptable
Excellent planning and organizational skills
Experience with Microsoft Office Suite [Word and Excel]

All applications must be accompanied by a cover letter and addressed to: The Human Resources Manager C/o Desalcott.

Applications must be accompanied by a short biographical video. This video must not be more than two (2) minutes long.

See link below to upload video: https://forms.gle/HbLVj7ArkMx2gSnF9

Unsuitable applicants will not be considered for the position.

Job Requirements:

Qualification/s:

Minimum 5 CXC passes including English
Diploma in Business Management
Computer Literate [Proficiency in Microsoft Word and Excel]
Switchboard Training

Experience:

Minimum of 2 years’ experience in a related field