Event & Personal Operations Assistant

Location: ,
Job Category:
Job ID: 117364
Employment Type:
Salary:
Posted: 12.06.2024

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Occupations:

Administrative-Clerical : General-Other: Administrative-Clerical, Secretary-Executive Assistant
Project-Program Management : Event Planning-Coordination, General-Other: Project-Program Management

Job Description:

Job Title: Event & Personal Operations Assistant

Location: North/West Trinidad (Port of Spain, Carenage, Barataria, East-West Corridor)

Company: Image Matters Ltd.
 
Application Process:
Applications must be submitted through the JobsTT website. Do not apply directly to the company.
 
About the Role:
Step into the exciting world of one of Trinidad and Tobago’s premier event firms as a Personal Assistant/Assistant Coordinator and take on the challenge of a fast-paced, high-pressure environment where no two days are alike. This isn’t an easy ride – but it’s your chance to sharpen your multitasking, budget prepartion, client management, and project coordination skills, while being part of something extraordinary.”

Key Responsibilities:

• Create competitive proposals and event budgets for clients.
• Source vendor quotes and manage negotiations.
• Update social media with event content (Facebook, Instagram).
• Track inventory and generate reports.
• Build and maintain positive client relationships.
• Assist the Managing Director with both professional and personal tasks.
• Handle payments, cross-check bank statements, and report on financials.
• Seek new business opportunities to support company growth.

 
Requirements:
Candidates applying MUST have the following criteria to be considered

• Own a vehicle and have reliable transportation.
• Reside in North/West Trinidad (POS, Carenage, Barataria, or East-West Corridor up to San Juan).
• Proficient in social media (Instagram, Facebook).
• Proficient in Microsoft Office (Word, Excel); additional skills in Keynote/PowerPoint are a plus.
• Ability to work late hours or weekends when required.

 
Knowledge & Skills:

• 5 CXC/CSEC passes, including Math and English.
• Strong organizational and multitasking skills.
• Ability to work under pressure and meet deadlines.
• A team player with a “can-do” attitude.
• Project Management certification is a plus.

 
Working Hours:

• 8:30 a.m. to 5:00 p.m., Monday to Friday, with flexibility for after-hours and weekend work for events.

 
Additional Benefits (Nice to Have):

• CAD certification
• Knowledge of social media ad purchasing
• Project Management certification

 
Event experience is not mandatory – being ambitious is!

Job Requirements:

Requirements:
Candidates applying MUST have the following criteria to be considered

• Own a vehicle and have reliable transportation.
• Reside in North/West Trinidad (POS, Carenage, Barataria, or East-West Corridor up to San Juan).
• Proficient in social media (Instagram, Facebook).
• Proficient in Microsoft Office (Word, Excel); additional skills in Keynote/PowerPoint are a plus.
• Ability to work late hours or weekends when required.

Knowledge & Skills:

• 5 CXC/CSEC passes, including Math and English.
• Strong organizational and multitasking skills.
• Ability to work under pressure and meet deadlines.
• A team player with a “can-do” attitude.
• Project Management certification is a plus.

Additional Benefits (Nice to Have):

• CAD certification
• Knowledge of social media ad purchasing
• Project Management certification