Purchasing Supervisor

Location: ,
Job Category:
Job ID: 117490
Employment Type:
Salary:
Posted: 12.11.2024

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Occupations:

Business-Strategic Management : General-Other: Business-Strategic Management
Logistics-Transportation : General-Other: Logistics-Transportation, Purchasing

Job Description:

Position Title: Purchasing Supervisor

Department: Supply Chain & Purchasing

Division: IT & Finance

Reports To: Supply Chain Manager

Division Head: Chief Financial Officer
 
POSITION SUMMARY
Supervises the effective purchasing and delivery of goods and services through the establishment and rationalization of key supplier agreements, identification of new opportunities, and actively seeking to improve efficiencies while ensuring compliance with Company policies and procedures. Supports the development of specifications for goods and services including requests for bids and proposals.


SUPERVISORY RESPONSIBILITY

• Direct Reports: Two
• Indirect Reports: Nil

RESPONSIBILITES

1. Manage and coordinate the purchasing of company materials, supplies, equipment, and services.
2. Supervise Purchasing Team, which includes but not limited to, managing Purchasing operations & assignment of work, training and development and performance management. 
3. Review and approve purchase orders and requisitions for accuracy and compliance with the Company’s purchasing requirements.
4. Liaise with multiple vendors for availability of goods, prices, deliveries, discounts, and changes in supplies, materials and equipment offered for sale. 
5. Negotiate with suppliers within the Company’s established compliance guidelines, to generate purchase order approval, while maintaining strictest confidentiality.
6. Assist Line Managers/Supervisors in resolving issues with vendors (Purchase Orders). 
7. Provide guidance for all Departments on the Company’s purchasing and contract compliance procedures.
8. Develop, implement and coordinate improved systems and procedures to ensure centralized purchasing. 
9. Coordinate purchasing-related activities with other Departments and outside agencies.
10. Maintain the computerized (BPCS) Purchase Order System; enter product information to create Purchase Orders. 
11. Supervise demonstrations and tests of supplies and equipment.
12. Prepare reports and presentations as required by Management. 
13. Execute all relevant responsibilities as outlined in the Roles, Responsibilities and Authorities Matrix (MT-GM-004) to ensure compliance with the Integrated Management System (IMS).
14. Perform any other related duties that may be assigned.

EDUCATION & TRAINING

• A Bachelor’s Degree in Management, Business Administration or any other related discipline from a recognized institution
• Tertiary level certification in Purchasing or any other related discipline.

EXPERIENCE

• A minimum of five (5) years’ experience in a Purchasing environment with at least two (2) in a Supervisory role.
• Demonstrated experience in purchasing principles and administration of contracts.

SKILLS & COMPETENCIES

• Proficient in Microsoft Office Suite
• Strong written / verbal communication
• Excellent interpersonal skills
• Self-motivated
• Proactive
• Report Writing
• Analytical
• Attention to detail / accuracy
• Relationship building
• Solution oriented
• Ability to lead & influence
• Conflict resolution
• Highly persuasive
• Ability to work independently with minimal supervision
• Problem Solving
• Planning, organization, time management
• Ability to operate effectively in a stressful environment
• Ability to handle customer complaints in a positive manner

CONTACTS

• All team members
• Internal Auditors
• Customers
• Suppliers
• Regional team members
• External Contractors

WORKING CONDITIONS AND ENVIRONMENT

• Extensive sitting & repetitive motions
• Extensive use of computers
• Occasional exposure to dusty environment
• May work extended or unusual hours
• Minimal lifting
• Occasional exposure to noise

PERSON PROFILE

• A model of leadership through actions and behaviours; taking responsibility for the development of one’s team
• Operates with honesty and integrity, demonstrating high ethical and professional standards
• Generates trust and credibility in interactions with fellow team members, customers, suppliers, government agencies and the community
• Is respectful and fosters sincere collaboration
• Makes appropriate and reliable decisions
• Is determined in the face of challenges
• Has a passion for excellence
• Customer Service oriented
• Is innovative, challenges the status quo and aims to add value to the Company’s operations
• A team player

Job Requirements:

EDUCATION & TRAINING

• A Bachelor’s Degree in Management, Business Administration or any other related discipline from a recognized institution
• Tertiary level certification in Purchasing or any other related discipline.

EXPERIENCE

• A minimum of five (5) years’ experience in a Purchasing environment with at least two (2) in a Supervisory role.
• Demonstrated experience in purchasing principles and administration of contracts.