Admin/ HR Assistant

Location: ,
Job Category:
Job ID: 118505
Employment Type:
Salary:
Posted: 01.21.2025

---

Occupations:

Administrative-Clerical : General-Other: Administrative-Clerical
Human Resources : General-Other: Human Resources, HR Systems Administration

Job Description:

Job Title: Admin/HR Assistant
 
Department: Admin and Human Resource Department
 
Description Summary
The Admin/HR Assistant supports the smooth operation of the Administration and Human Resource functions by handling a range of administrative tasks, maintaining records, assisting with communications and contributing to organizational initiatives. This role is essential in ensuring compliance, efficiency and employee engagement within the organization.  

Key Responsibilities

• Maintain and organize office files, records, and correspondence.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage incoming and outgoing mail, emails, and phone calls.
• Manage office supplies and equipment, ensuring timely replenishment and functionality
• Schedule meetings, appointments, and events
• Provide assistance to consultants to facilitate the effective execution of their assigned tasks and projects, ensuring seamless communication and support throughout
• Facilitate effective communication with internal and external stakeholders to ensure timely and accurate information exchange.
• Update and maintain employee records in HR databases, including absence and leave registers
• Prepare HR documentation, including contracts and letters
• Assist in organizing and maintaining personnel files, ensuring data confidentiality
• Support the recruitment process including job postings, screening resumes, scheduling interviews
• Support employee onboarding and off-boarding processes, including preparing employee welcome kits and exit documentation
• Assist with employee engagement activities and company events such as, training, workshops, development programmes, trade shows), this includes planning, budgeting, marketing and execution
• Ensure compliance with labor laws and company policies
• Prepare periodic reports as required by Management
• Support the implementation Policies and Procedures, as well as contribute to the continuous improvement initiatives of the organization
• Provide any other assistance as necessary

 
Knowledge and Skills

• Excellent organizational and multitasking abilities
• Strong verbal and written communication skills  
• Proficiency in MS Office Suite(Word, Excel, PowerPoint)
• Familiarity with HR Software is a plus
• Ability to maintain confidentiality and handle sensitive information  

 
Core Competencies

• Attention to detail
• Problem-solving skills
• String interpersonal skills and ability to work in a team environment
• Flexibility and adaptability to changing priorities

 
Minimum Qualification and Experience

• Diploma or equivalent in HR, Business Administration or related field
• A Bachelor’s Degree be would be preferred
• At least Three (3) years’ experience in similar role

 
Relationships

• Reports directly to Administrative and Human Resource Manager
• Provides support to Managing Director and other Heads of Department
• Works closely with Administrative Assistant and external Consultants

Work Environment

• Corporate Office located at 48 – 49 Frederick Settlement Industrial Estate, Caroni
• Working hours: 8:00 a.m. – 4:00 p.m. Monday – Friday (may be required to work outside of regular hours when circumstances demand it)
• May be required to work off-site when Company events are taking place
• Ensures that professionalism is displayed at all times

 
Other

• Provide additional support as delegated by the Managing Director

Job Requirements:

Minimum Qualification and Experience

• Diploma or equivalent in HR, Business Administration or related field
• A Bachelor’s Degree be would be preferred
• At least Three (3) years’ experience in similar role