Accounts Supervisor

Location: ,
Job Category:
Job ID: 120469
Employment Type:
Salary:
Posted: 04.07.2025

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Occupations:

Accounting-Finance : General-Other: Accounting-Finance

Job Description:

Job Title: ACCOUNTS SUPERVISOR

Department: Accounts

Reports To: Accounts Manager

Supervises: All Accounts Staff

Contacts:

• Accounts Manager
• Suppliers
• Creditors

Position Summary:
The Accounts Supervisor is responsible for financial and accounting processes and ensuring adherence to Company accounting policies and procedures. He/She monitors the creation of monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. He/she is also responsible for managing account receivable activities in a timely manner

Duties and Responsibilities:

• Meet accounts receivable operational and financial standards by contributing information to strategic plans and reviews; resolving problems; identifying system improvements providing annual accounts receivable budget information and reports; monitoring expenditures; identifying variances and implementing corrective actions.
• Prepare weekly reports to Managing Director and Accountant on outstanding accounts receivables
• Co-ordinate with Events Department regarding collection of payments due
• Provide statements or certified copies of invoices as needed and address customer queries with respect to invoices
• Prepare bank reconciliations
• Oversee daily transactions, including accounts payable/receivables and general ledger
• Log and process payment information and post in Opera to facilitate daily deposits of all AR receipts
• Conduct reference checks on clients requesting credit facilities and create new records for approved clients
• Process monthly and fortnightly payrolls
• Prepare routine monthly financial reports
• Manage Void and Discount Reports on a daily basis
• Manage charge tips report and process with monthly payroll.
• Generate reports on booking engines
• Manage STR system online and input data on a daily basis.
• Check and authorize Purchase Orders from Purchasing Officer
• Cross check receivings from Purchasing Officer
• Cross check inventory transfers and adjustments from Inventory clerk
• Manage booking engines along with Events Manager
• Update and manage travel agent commissions
• Perform routine Housekeeping on Opera System
• Issue cash from petty cash float to relevant departments authorised by the relevant department managers and in accordance with pre-established procedure
• Assist with weekly spot checks of cash floats, restaurants’ stock, warehouse, butchery, lobby shop
• Assist with end of month stock taking activities
• Oversee ordering stationery and office furniture/equipment as required. Research competitive price quotations and obtain three (3) comparative quotes
• Issue Micros Cards
• Rotate server backup tapes
• Manage Jantek software/hardware. Perform routine troubleshooting and liaise with service provider when necessary for required repairs
• Act as point person for maintenance of office equipment and coordinate repairs with service providers as needed, including replacement of toners in printers and copiers
• Assist in the orientation and training of employees to ensure that all staff has a complete understanding of the Company’s policies
• When required assist with conducting employee performance appraisals
• VAT preparation and Statutory payments
• Assist with the timely maintenance/updating of the department’s SOPs.
• Maintain required records, reports, and files in an organised manner
• Represent the Accounts department in meetings or in the absence of the Finance Manager
• Provide oversight to the Accounting Department, including Payroll, Procurement, Warehousing, Administration, and related functions.
• Ensure compliance with standards and Company policies.
• Lead assigned projects as requested.
• Perform as Manager on Duty and/or Late Manager on Duty when requested.
• Report any injuries, accidents or health and safety concerns to the Manager or HSE Committee.
• Serve as a Member of the Health & Safety Committee.
• Perform any other duties as required by the Manager

Working Conditions:

• Largely sedentary role.
• No heavy lifting is expected, though occasional exertion of about 20 lbs. of force (e.g., picking up and carrying binders, laptops, files, etc.) may be required.
• Job requires substantial repetitive motion of the wrists, hands, and finger.
• May be required to work on a weekend or public holiday on occasion

Skills, Knowledge and Qualifications:

• ACCA Level 2
• At least 7-10 years’ relevant work experience.
• Prior experience in a supervisory role
• Proficient in the use of Microsoft Office Suite

Competencies Required:

• Planning/Organizing: The ability to manage one’s time, set priorities and targets, arrange own activities, effectively use available resources and put tasks together in an orderly, functional and structured whole.
• Interpersonal Awareness: The ability to notice, interpret, and anticipate others' concerns and feelings, and to communicate this awareness empathetically to others
• Developing Others: The ability to delegate responsibility and to work with others and coach them to develop their capabilities
• Influencing Others: The ability to gain others' support for ideas, proposals, projects, and solutions.
• Leadership: The ability to take charge and offer opinion and direction.
• Supervisory Management Skills: The ability to oversee, manage and direct the performance of others

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. 

Job Requirements:

Skills, Knowledge and Qualifications:

• ACCA Level 2
• At least 7-10 years’ relevant work experience.
• Prior experience in a supervisory role
• Proficient in the use of Microsoft Office Suite