Legal Administrative Assistant

Location: ,
Job Category:
Job ID: 120817
Employment Type:
Salary:
Posted: 04.14.2025

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Occupations:

Administrative-Clerical : General-Other: Administrative-Clerical
Legal : Contracts Administration, General-Other: Legal

Job Description:

LEGAL ADMINISTRATIVE ASSISTANT FOR WELL ESTABLISHED CHAMBERS OF ATTORNEYS  
 
Main Purpose of Job
The Legal Administrative Assistant role provides comprehensive assistance to two Attorneys. This position requires an initiative-taking, adaptable individual who thrives in a fast paced, dynamic environment and can effectively manage multiple tasks simultaneously. The role progresses beyond traditional administrative duties and involves providing essential operational support ensuring efficient business operations and client satisfaction.


Key Duties and Responsibilities

• Assists with the day-to-day operations of the business by maintaining and organizing files, tracking correspondence, and ensuring all administrative tasks are completed efficiently.
• Completing corporate compliance for multiple clients, liasing with the Companies Registry and ensuring that filing deadlines are met. Filing at the Companies Registry is also a requirement.
• Completing and submitting documents on the Companies Registry Online System (CROS).
• Corresponding with clients regarding corporate compliance filings.
• Completing Trademark applications, liasing with the Intellectual Property Office on the contents of draft trademark applications and filing trademark applications at the Intellectual Property Office.
• Corresponding with clients regarding trademark applications.
• Keeping track of expenses.
• Preparing bills for clients.
• Going to stamp duty to submit documents to be assessed and facilitating documents being stamped once assessed.
• Applying for certified copies of Deeds and collecting same.
• Preparing litigation bundles which includes printing, checking to ensure that all documents are printed and in order and then binding same.
• Preparing letters, litigation notices and filing litigation documents on the Judiciary’s e-filing portal.
• Corresponding with clients to arrange collection and/or delivery of their documents.
• Identifies areas for improvement in paperwork and administrative processes and suggesting changes to enhance efficiency across the Business.
• Works collaboratively with both Attorneys to maintain smooth operations, and ensuring all administrative tasks are supported.
• Handles sensitive information with professionalism, ensuring confidentiality and discretion.

 
Key Performance Measurements

• Accuracy and timeliness in completing assigned tasks.
• Effective calendar and schedule management.
• High level of responsiveness and communication.
• High level of satisfaction from internal and external members.
• Proactive identification and resolution of issues.
• Maintenance of confidentiality and professionalism in all interactions.

Relationships

• Internal: Attorneys
• External: Clients

 
Qualifications and Skills

• Minimum of four (4) years’ experience in an administrative role, supporting teams in a dynamic, fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

 
Required Knowledge/ Skills/ Abilities

• Proficiency in collaboration.
• Strong multi-tasking abilities and time management skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Excellent verbal and written skills.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality, discretion and professionalism in handling sensitive information.
• Strong work ethic and commitment to delivering high-quality results.
• Experience and knowledge of the Companies Registry Online System (CROS).

 
 
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an incumbent. An incumbent may be asked to perform other duties as required. 

Job Requirements:

Qualifications and Skills

• Minimum of four (4) years’ experience in an administrative role, supporting teams in a dynamic, fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

 
Required Knowledge/ Skills/ Abilities

• Proficiency in collaboration.
• Strong multi-tasking abilities and time management skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Excellent verbal and written skills.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality, discretion and professionalism in handling sensitive information.
• Strong work ethic and commitment to delivering high-quality results.
• Experience and knowledge of the Companies Registry Online System (CROS).