Company Info




Agostini Insurance Brokers Ltd


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Executive Office Co-ordinator/ Corporate Relations Lead

Location: ,
Job Category:
Job ID: 120926
Employment Type:
Salary:
Posted: 04.16.2025


Occupations:

Administrative-Clerical : Administrative Support, Executive Support, General-Other: Administrative-Clerical

Job Description:

POSITION TITLE: Executive Office Co-ordinator/Corporate Relations Lead
 
REPORTS TO: Managing Director and Deputy Managing Director

DEPARTMENT: Executive

CONTACTS
Internal External
POSITION SUMMARY:
To provide administrative support to the Executive and associated committees. Function as the primary contact person for the Executive and associated committees (Executive, Nominating, Finance). Also responsible for developing custom marketing and advertising strategies, creating designs/layouts of digital media outlets, writing pitches and blog posts to various audiences, as well as making decisions about the cost associated with branding. Fostering and managing relationships between AIB and its various stakeholders, including clients, partners, and the broader business community. The successful candidate will be responsible for creating and implementing strategies to build and maintain positive corporate relations, enhance the company's reputation, and contribute to its growth and success.


KEY DUTIES AND RESPONSIBILITIES:
Administrative
  1. Organize and engineer meetings and events and contract with and supervise subcontractors
  2. Create and maintain board booklets
  3. Establish a working relationship with the Board of Directors President and committee chairs in verbal, written, and electronic correspondence
  4. Maintain, as needed, both mailing & public relations lists of board and committees, including website updates
  5. Monitor board budget
  6. Create mailings, newsletters, and other materials for the board committee member
  7. Provide back-up administrative support to the Executive Director as follows:
    1. Schedule appointments and maintain Executive Director’s calendar
    2. Prepare and edit correspondence
    3. Make travel arrangements
Social Media Management
  1. Shape and communicate our vision and mission through digital content
  2. Perform research on current benchmark trends and audience preferences
  3. Design and implement social media strategy to align with business goals
  4. Generate, edit, publish and share engaging content daily (e.g. original text, photos, videos and news)
  5. Monitor SEO and web traffic metrics
  6. Collaborate with other teams to ensure brand consistency
  7. Communicate with followers, respond to queries in a timely manner and monitor customer reviews
  8. Oversee social media accounts’ design (e.g. Facebook timeline cover, profile pictures and blog layout)
  9. Suggest and implement new features to develop brand awareness, like promotions and competitions
  10. Stay up-to-date with current technologies and trends in social media, design tools and applications
Corporate Relations
  1. Clears Company’s e-mail and forwards them to intended recipients.
  2. Coordinates and distributes Lloyd’s Executive Diaries and Christmas gifts for Corporate Clients.
  3. Receives, opens, stamps, sorts and distributes mail daily to ensure mail is dispatched accurately and in a timely manner.
  4. Stakeholder Engagement: Cultivate and maintain strong relationships with key stakeholders, including clients, partners, investors, and industry influencers.
  5. Key Client Engagement:  Develop, implement and manage a strategy that enables Executive Directors to forge closer relationships with our key clients, and also ensure client account servicers are visiting the decision makers at these key clients regularly as per AIB standards.  
  6. Corporate Communications: Develop and implement a comprehensive corporate communications strategy that effectively communicates the company's values, goals, and achievements both internally and externally.
  7. Media Relations: Manage media interactions and serve as the primary point of contact for media inquiries. Develop and distribute press releases and other materials to promote the company's initiatives and achievements.
  8. Crisis Management: Work closely with the Executive to develop and execute crisis communication plans to protect the company's reputation in the event of adverse situations or incidents.
  9. Event Management: Plan and coordinate corporate events, conferences, and seminars to enhance the company's visibility and reputation within the industry.
  10. Corporate Social Responsibility (CSR): Develop and oversee CSR initiatives and programs that align with the company's values and contribute to the community and environment positively.
  11. Internal Communications: Promote a positive corporate culture by facilitating internal communication, employee engagement, and the dissemination of corporate information.
  12. Monitoring and Reporting: Track and measure the effectiveness of corporate relations strategies and initiatives. Provide regular reports and analysis to senior management.
 

EDUCATION, TRAINING, KNOWLEDGE & EXPERIENCE  
COMPETENCIES REQUIRED

Job Requirements:

EDUCATION, TRAINING, KNOWLEDGE & EXPERIENCE