Description

JOB PURPOSE/ SUMMARY

The Accounts Analyst-Billing must be a responsible, disciplined, trustworthy and industrious person, possess a need for accuracy and be a team player. Must be able to work independently and show interest in broadening his/her knowledge. This person works under the guidance of the Chief Accountant/Head of Accounts.

KEY RESPONSIBILITIES

• Contract Billing: Reviews all Orders and Contract lines in the Alert and GP systems and prepares all monthly contract billing on the allocated dates and times or as requested by customers

a.   All Services and Contracts Billing
b.   PC as a Service (PCaaS) Contract Billing
c.   Technology as a Service (TaaS) Contract Billing
d.   Standard Printer Contracts - Lease Billing
e.   Rental bills
f.   All types of MBC Bills, GP, Contracts, MPS, Service etc
g.  Intercompany Billing MBC Guyana and MBC other related companies
h.  Entering related companies transactions in Quickbooks
i.   Assist with any other reconciliations requested
f.   Other Invoicing as required

• Prepares and completes all contract billing fortnightly and monthly, or cycle agreed by the customer
• Prepares all contract-related reports and monitors the performance management of all Contracts
• Completes daily AM sales billing accurately by 11:00 AM.
• Completed daily PM sales billing accurately by 4:00 PM.
• Updates and closes off Sales Orders in Alert daily once it is completed and invoiced
• Ensures monthly billing is closed off by 4:30 p.m. on the last working day of the month
• Ensure all discrepancies/errors relating to customer information are sent to the respective Sales Representative for correction.
• Ensures completion of daily/weekly/monthly filing for archiving (electronic). Save PDF invoices in the shared customer invoice folder.
• Ensures that the work area is clean, secure, and well-maintained 
• Any other related duties that may be assigned from time to time.