Description

1. Operate the telephone system which includes receiving and transferring internal / external calls and taking / delivering brief messages via email to the intended recipient in a timely manner.
2. Report telephone equipment or line failures to the IT Department. 
3. Train relief staff on telephone system and take a pro-active approach to ensure existing employees are properly trained on the system.

1. Greet / welcome visitors and ensure they sign in the Visitor's book and inform the relevant member of staff of their arrival.
2. Ensure the reception area is kept tidy and projects a professional image. 
3. Keep a record of staff and visitors signing in and out of the building.
4. In the event of a fire or emergency requiring staff / visitors to leave the building, ensure the Visitors book and staff movement sheets are taken to the Muster Point. 

1. Maintain stationery records and report any issues; distribute stationery to employees as required.
2. Assist the Finance Department with cheques distribution to suppliers. 
3. Receive mail and packages and distribute as required.
4. Place lunch orders for Management and Plant visitors. 
5. Schedule weekly car washes for Management.
6. Assist with organizing the Conference Room before and after meetings. 
7. Provide general administrative support.
8. Ensure adequate relief for the Reception desk during break periods.
9. Execute all relevant responsibilities as outlined in the Roles, Responsibilities and Authorities Matrix (MT-GM-004) to ensure compliance with the Integrated Management System (IMS).
10. Perform any other related duties that may be assigned.

• A minimum of five (5) O’Level / CSEC passes including Mathematics and English Language (I & II)
• Intermediate written / verbal Spanish is required.
• Intermediate typing skills will be an asset.

• A minimum of one (1) year experience in an office environment.
• Experience in operating a telephone system and other office equipment (e.g. multifunction devices) will be an asset.

• Proficient in Microsoft Office Suite
• Strong written / verbal communication
• Excellent interpersonal skills
• Self-motivated
• Proactive
• Ability to multi-task and work in a fast-paced environment
• Professional
• Ability to work independently with minimal supervision
• Problem Solving
• Strong planning & organization
• Time management
• Ability to build and maintain positive, constructive relationships
• Confidential

• All team members
• Internal Auditors
• External Auditors
• Customers
• Suppliers
• Regional team members
• External Contractors

• Extensive sitting & repetitive motions
• Extensive use of computers
• Occasional exposure to dusty environment
• Minimal lifting
• Occasional exposure to noise

• Operates with honesty and integrity, demonstrating high ethical and professional standards
• Generates trust and credibility in interactions with fellow team members, customers, suppliers, government agencies and the community
• Is respectful and fosters sincere collaboration
• Makes appropriate and reliable decisions
• Is determined in the face of challenges
• Has a passion for excellence
• Customer Service oriented
• Is innovative, challenges the status quo and aims to add value to the Company’s operations
• A team player