Description

• Formulation of the Procurement and Disposal Strategic plans   and Development and management of related programs and projects.
• Develop and implement comprehensive procurement strategies aligned with organizational goals.
• Analyze market trends and supplier capabilities to identify opportunities for cost savings and efficiency improvements.
• Collaborate with internal stakeholders to forecast procurement needs and create strategic sourcing plans.
• Reviews procurement contracts, purchase requisitions and creates request for proposals (RFP) for goods and services.
• Coordinates activities of personnel engaged in contract negotiation, buying of equipment materials and services.
• Plan, organizes, directs and co-ordinates the procurement of supplies, materials, equipment and services (including consulting services)
• Develops, implements and monitors a procurement plan/ programme for the Ministry/Department.
• Ensures that all procurement activities comply with applicable laws, regulations, policies and procedures and adhere to the principles of accountability, transparency and value for money.
• Plans, organises, directs and co-ordinates the work of staff engaged in procuring supplies, materials, equipment and services; provides them with advice and guidance on procurement issues; evaluates and reports on their performance.
• Leads the preparation of Expressions of Interest, Request for Quotations, Letters of Invitation, Request for Proposals and other tender documents; manages the procurement process to ensure consistency and compliance with applicable laws, regulations, policies and procedures.
• Provides guidance and advice on the development of tender documents (Terms of Reference, Technical Specifications and Scope of Works) and other procurement activities
• Facilitates the evaluation of proposals and bids.
• Leads negotiations with contractors and suppliers where appropriate.
• Directs and oversees the establishment, implementation and maintenance of a contractor performance management system to assess indicators such as capability, quality and delivery.
• Provides assistance and guidance to staff in resolving problems, conflicts, and protests arising during the procurement process from bid process to contract execution
• Ensures that clear scope of works is identified and communicated to contractors/service providers through close communication with internal stakeholders.
• Designs procedures that govern the work of procurement staff.
• Maintains systems that facilitate inspection and analysis of records, standardised reports and on-time delivery of goods and services to internal clients.
• Performs other related duties as required
• Communicate with and manage stakeholders
• Preparation of monthly departmental updates and reports
• Prepares quarterly reporting requirements to the OPR
• Prepares Annual Schedule of Planned Procurement Activity (ASPPA) and Annual Procurement Plan (APP) annually
• Special/ad hoc assignments or requirements
• Performs related work as may be required by the job functions

• A Master’s Degree in supply chain management.
• Business Administration with core courses in procurement management or a related field from a recognised institution.

• A Bachelor’s Degree in the Social Sciences such as Business Administration, Project Management or related field from a recognised University. 

• The Chartered Institute of Purchasing and Supply (CIPS) Advanced Diploma in Purchasing and Supply or the Institute for Supply Management (ISM) Certified Professional in Supply Management.

• A minimum of six (6) years’ experience performing procurement duties including three (3) years at a supervisory level.

• Skill in the use of personal computers.
• Proficient in the use of Microsoft Office Suite.
• Ability to interpret and apply laws, regulations, policies and procedures pertinent to public procurement
• Ability to plan, organize and direct the work of staff engaged in performing procurement duties.
• Ability to develop and implement a procurement plan/programme.
• Ability to conduct negotiations with contractors
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates.
• Ability to identify, analyse and solve problems and make appropriate recommendations.
• Ability to analyse and interpret data and prepare comprehensive reports