Records Management Assistant
Diego-Martin or Westmoorings, North West
Full time
Posted On 03.20.2025
Expire On 04.21.2025 Employer
Description
Are you organized, detail-oriented, and ready to play a key role in managing critical information? We are looking for a reliable and motivated Records Management Assistant to help us efficiently maintain and organize our records and documents.
About Guardian Life of the Caribbean Limited
Guardian Life of the Caribbean Limited leads the charge in Life, Health, and Pension solutions throughout the Caribbean Region. Our unwavering mission is to cultivate financial freedom for our stakeholders through transformative interactions, fuelled by the relentless power of technology. With innovation at our core, we strive to redefine the landscape of financial services, empowering individuals, and businesses alike to pursue their dreams with confidence and security.
JOB OVERVIEW:
The Records Management Assistant must classify, code, verify, data enter, retrieve, preserve and purge incoming and existing records, by following organization and process guidelines, with the objective of facilitating the accessibility of company records. He/She must also administer over electronic records via M-Files software.
JOB RESPONSIBILITIES:
- Separating, classifying, sorting, verifying, amending, barcoding and scanning upon request.
- Data entry of correspondence, new applications, receipt books and scanning of transmittals.
- Retrieving boxes stored offsite and onsite to provide information for Audit requests and customer service matters.
- Purging of non-active files that have passed the retention period and shredding.
- Facilitate payments to vendors.
EDUCATION & EXPERIENCE:
- 5 CXC/ CSEC passes including Mathematics and English Language.
- 2 A’ level/ CAPE passes.
- LOMA 280, 290, ACS 100 and all related parts.
- 1 – 2 years’ experience with Records Management/ Document control or in a similar capacity.
ADDITIONAL REQUIREMENT:
- As a regulated entity with obligations under the Know Your Employee guidelines, a Certificate of Character is required.
PERSON SPECIFICATION:
The Records Management Assistant must be service oriented, honest, and confidential. The incumbent must be well organized, have excellent time management skills and be able to manage multiple tasks effectively and efficiently. He/ She must be reliable and possess unquestionable work ethics. The individual must also have excellent time management and team working skills. He/ she must be self- motivated and driven to find unconventional ways to make the job interesting as task may become routine.
Applications will be treated with the utmost confidentiality.
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Overview
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Job Requirements
EDUCATION & EXPERIENCE:
- 5 CXC/ CSEC passes including Mathematics and English Language.
- 2 A’ level/ CAPE passes.
- LOMA 280, 290, ACS 100 and all related parts.
- 1 – 2 years’ experience with Records Management/ Document control or in a similar capacity.
ADDITIONAL REQUIREMENT:
- As a regulated entity with obligations under the Know Your Employee guidelines, a Certificate of Character is required.
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