Description

• Liaises with HR assistant and crew Supervisor for new recruit
• Maintain and manage equipment register
• Maintain and manage an accurate active employee record
• Maintain and manage stock register
• Liaises with Operations Manager to replenish stocks and equipment maintenance
• Gather accurate data to draft cumulative and equipment reports
• Generate accurate employee listing
• Liaises with crew supervisors and team leads to assist with requests and address work related issues
• Visit on site locations three (3) times per week or as needed
• Prepare and distribute contracts, timesheets and other relevant documents
• Verify payroll timesheets submitted by crew supervisors
• Ensure that personnel administration tasks are in compliance with HR processes
• Collect all site job cards and submit monthly reports
• Provides high level administrative support to the HR Manager for the day-to-day operations of the office and job sites
• Receives and monitors all incoming calls and responds accordingly in a timely manner
• Monitors national, regional and worldwide HR events and trends and best practice that impact business
• Supporting internal and external inquiries and requests related to the HR department
• Compiling and maintaining paper, digital and electronic employee records
• Assisting with HR events and meetings
• Serve as a point of contact which benefits our vendors and or customers and assisting with any required documentation, issues / challenges and ensure it is given to the HR manager to be addressed promptly
• Creating and sending official correspondences for the company as needed
• Filing
• Any other duties assigned by management

• Diploma / Associate Degree in Operations / Business / Management or equivalent
• 5 O’levels inclusive of Mathematics and English
• 1 - 2 plus years’ experience in operations / Janitorial field
• Proficient in Microsoft Office Suite
• Experience in Operations and or Project management
• Experience in Human Resources / Facilities and or janitorial is considered an asset
• Valid Driver’s License
• Relevant combination of experience and qualifications will be considered

• Proven experience relevant administrative and operations support experience
• In-depth understanding of entire MS Office suite
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a super-fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills

• Has a high stress level tolerance
• Highly motivated and energetic
• Ability to work as a team player
• Ability to adapt to a dynamic environment
• High quality organizational skills
• The ability to build relationships and coalitions within the community
• Excellent verbal and written communication skills
• Excellent critical thinking
• Takes initiative
• Self-motivated and has high standards of work ethics