Description

General Requirements:
The Accounting Assistant - Payables will perfom data entry of all invoices due for payment, and maintains a record of all Purchase Orders issued by the relevant departments in the company. Additionally, will be accountable for the preparation of the Haulage Report and accounting for the division's petty cash for stock Report.

Specific Duties:

• Data Entry, Verification of Purchase Orders & Remittances

Ensures that all invoices and Purchase Orders are received and posted on a daily basis and compares all invoices to the relevant PO ensuring accuracy and completeness and investigates variances where necessary. The remittance is then prepared for the timely payment of the supplier's invoice(s) 

• Reconcilation of Supplier Account

Conducts monthly reconciliation of all supplier accounts 

• Tracking Utility Bills Payments

Sorts and processes utility bills, prepares remittances and submits for verification before payment is made

• Petty Cash Reimbursement

As the custodian of the department's Petty Cash, allocate and reimburse the expenses to relevant accounts

• Monitoring of Purchase Orders

Run open PO report and liaises with relevant personnel to ensure POs should remain open. Closing of all POs as requested by departments or Accountants and submit at the end of each month.

• Filing

Ensure payables filing is updated