Accounting Lead – Order Entry
- Accounting, Finance
- Full time
- Trinidad and Tobago
- 9 hour(s) ago
Job Overview
Date Posted:
Posted 9 hour(s) agoExperience:
4 yearsSalary:
UndisclosedLocation:
CentralExpiration date:
10/07/2026The Accounting Lead – Order Entry is responsible for providing operational leadership and oversight of the Order Entry function, ensuring the accurate and timely processing of a high volume of customer orders and invoices. The role is accountable for maintaining strong controls, monitoring order fulfilment, analysing large volumes of transactional data and providing accurate reports and schedules to support month-end close and management decision-making.
Key Duties and Responsibilities
• Lead and oversee the daily operations of the Order Entry section, including workflow allocation, staff supervision and adherence to processing deadlines.
• Ensure the accurate and timely processing of a high volume of customer orders and invoices.
• Review and validate order and invoice data, including, discounts, quantities, and product codes.
• Monitor outstanding, incomplete, held and unfulfilled orders and coordinate timely resolution.
• Analyse and manipulate large volumes of transactional data using advanced Microsoft Excel functions to identify trends, discrepancies and processing exceptions.
• Prepare and submit accurate daily, weekly and monthly reports on order volumes, invoicing, outstanding orders, processing errors and fulfilment status.
• Prepare reconciliations, schedules and supporting reports required for the month-end close process.
• Ensure the accurate cut-off of orders, invoices, returns, cancellations and credit notes for period-end reporting.
• Monitor key performance indicators, including processing accuracy, turnaround time, order backlog, fulfilment levels and staff productivity.
• Investigate recurring processing errors, pricing discrepancies and fulfilment delays and recommend corrective action.
• Coordinate with Sales, Warehouse, Distribution, Inventory and Finance to ensure complete and timely order fulfilment.
• Review and monitor order amendments, cancellations, returns, credit notes and invoice adjustments in accordance with established controls.
• Strengthen Order Entry procedures, internal controls and reporting processes to improve accuracy and operational efficiency.
• Provide coaching, technical guidance and performance feedback to the Order Entry team.
• Escalate material order, inventory, credit, system or fulfilment issues to the Accountant and relevant management personnel.
• Preparation of cancelled bills/ invoices analysis for management review.
• Preparation of ‘Out of Stock’ reconciliation and report.
Education and Experience
• Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
• Pursuit of ACCA or another recognised professional qualification would be an asset.
• Minimum of four to six years’ relevant experience in order entry, invoicing, accounts receivable or transactional accounting.
• At least one to two years’ experience in a supervisory, team-lead or senior accounting role.
• Demonstrated experience overseeing high-volume order and invoice processing.
• Experience preparing reconciliations, operational reports and schedules to support month-end close.
• Experience within a manufacturing, distribution and fast-moving consumer goods environment is preferred.
• Advanced Microsoft Excel skills and strong experience using ERP or accounting systems are required.
• Strong analytical skills to enhance and maintain processes within the department, with adherence to professional audit protocols.
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