Job Summary:
The Accounting Technician I – Accounts Payable Focus will be primarily responsible for managing the end-to-end accounts payable process, ensuring the accurate and timely processing of vendor invoices, payments, and reconciliations. The role requires strong attention to detail, organizational skills, and a solid understanding of accounting principles. While the primary emphasis is on accounts payable, the role will also provide limited support in other accounting functions including reconciliations, statutory reporting, and audits as needed.

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Key Responsibilities:

1. Primary Focus – Accounts Payable:

• Process high volumes of vendor invoices ensuring timely, accurate, and complete entry into the accounting system.

• Verify invoice accuracy, proper coding, appropriate approvals, and compliance with company policies and procedures.

• Maintain up-to-date vendor files, ensuring all relevant documentation is complete and properly filed.

• Perform vendor reconciliations and proactively resolve discrepancies, missing invoices, and payment issues. 

• Prepare and process weekly/monthly vendor payments via checks, wire transfers, or online banking platforms.

• Monitor the accounts payable aging report, highlight critical overdue balances, and support prioritization of payments based on cash flow. Liaise with internal departments and vendors to address and resolve invoice/payment queries promptly.

• Maintain accounts payable ledgers and assist with monthly closing activities related to payables.

• Assist with periodic reviews and audits of the accounts payable function to ensure accuracy and internal control compliance.

2. Reconciliations:

• Prepare assigned general ledger account reconciliations and follow up on outstanding items.

• Support the reconciliation of bank accounts related to accounts payable transactions.

• Investigate and resolve variances or discrepancies in a timely manner.

3. AP Reporting & General Accounting Support

• Assist the Accountant with AP reporting, including aging analysis, vendor spend summaries, and payment schedules.

• Support statutory and internal audits by providing AP-related documentation.

• Maintain proper filing and documentation for audit readiness and internal control compliance.

• Provide administrative and accounting support as required, including participation in special projects.

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Qualifications & Skills:

• ACCA Level I or Equivalent qualification.

• Minimum 3+ years’ experience in accounts payable or general accounting functions.

• Strong knowledge of accounting principles, practices, and accounts payable procedures.

• Proficient in accounting and payroll software (e.g., Paybook, Sage, QuickBooks, or similar systems).

• Excellent attention to detail and organizational skills.

• Strong communication and interpersonal skills for vendor and internal interactions.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Technical Skills

• Proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables, formulas).

• Solid understanding of accounting principles.

• High level of accuracy and attention to detail.

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Personal Attributes

• Discreet, with a strong commitment to confidentiality and ethical standards.

• Analytical thinker with the ability to troubleshoot and resolve financial discrepancies.

• Highly organized with the ability to meet tight deadlines.

• Strong interpersonal and communication skills.

• Ability to work both independently and collaboratively within a team.

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Working Conditions

• Full-time position, with occasional overtime during month-end and year-end closings.

• Based in Trinidad.

• Note that this role is based with Quick Service Holdings Head Office but may involve accounting work for any of the companies within the group.