Position Summary: The Accounts Payable Assistant plays a vital role in maintaining accurate financial records and ensuring the timely processing of payments. This position supports the Finance Department in managing the accounts payable function, contributing to efficient financial operations and compliance with internal controls and regulatory requirements.

Key Responsibilities:

1.       Payables Processing:

o   Receive & log all invoices on behalf of CCAL

o   Scrutinise invoices for compliance and accuracy

o   Obtain authorization for payment from budget holders

o   Code invoices and enter data into the Traverse accounting system

2.       Payment Management:

o   Prepare and disburse cheque payments and electronic transfers weekly, adhering to credit terms

o   Post and reconcile EFT batches

o   Set-up, maintain, and reconcile Vendor Accounts

o   Generate ad-hoc payments as required

o   Ensure AP batches are balanced and posted

3.       Financial Reconciliation:

o   Conduct monthly Bank Reconciliation

o   Reconcile Customs' prepaid account and statutory payables monthly, and pass journals to reflect expenditures

o   Prepare and post monthly journals: depreciation, prepayments, and bank transactions

4.       Petty Cash Management:

o   Manage petty cash and prepare a monthly report

5.       Documentation and Reporting:

o   File documents according to statutory retention guidelines

o   Provide monthly reports including the Purchases Tax Journal

6.       Inventory Management:

o   Assist with periodic physical inventory counts

o   Completes Stock Adjustments for Sample Sheets, Production sheets, and Delivery Notes

o   Manage bulk stock to split into units for sale

Educational requirements & Competencies

•      CAT qualification or ACCA Level 2 (or equivalent)
•          Minimum of 2 years’ experience in a similar accounts payable role
•          Strong attention to detail with excellent organizational skills
•          Proficiency in accounting software; experience with Traverse is an asset
•          Strong interpersonal and communication skills
•      Effective time management and the ability to meet deadlines in a dynamic environment