Position Objective: To provide support to the Accounts Payable Supervisor in relation to the reconciliation and verification of Accounts Payable.

Duties & Responsibilities:

• All Filing 
• Editing of Supplier’s invoices ensuring all items, prices etc. matches Purchase Order and 
• solving any discrepancies with relevant department. 
• Following up on Credit Notes from suppliers.
• Reconciliation of Suppliers accounts ensuring BHSIL has all invoices/credit notes and solving any other discrepancies between BHSIL and Supplier’s account.
• Processing of Invoices for payment ensuring that all bills, purchase orders, credit notes etc. are correctly attached and entered on system.
• Preparing Cheque Payment Vouchers for payment, stamping invoices and paying out AP vouchers on system.
• Checking payment vouchers and remittances based on invoices and obtain authorization.
• Process refunds for customers vouchers in conjunction with sales clerks and obtains 
• authorization for cash or cheque payments.
• Taking Cheque Payments downstairs for collection by supplier ensuring cheque voucher is properly signed. 
• Invoicing of all bills for manual purchase orders and ensuring they are coded to correct G/L account.
• Preparing Petty Cash bills for reimbursement when required.
• Write up Cheque Disbursement book ensuring all cheques are accounted for and balance with system.
• Invoicing all miscellaneous payments ensuring they are coded to correct G/L account and paying out said payments on system.
• S.W.A.T / Strike Force (security) – Double checking all invoices ensuring all times, dates, rates etc. are correct before passing for payment.
• Separate VAT and batches petty cash vouchers for all branches on a weekly basis for posting.
• Match Centrin’s invoices to purchase orders and prepare check payment to Centrin.
• Prepare weekly and monthly checks for payroll and make other miscellaneous payments, when required.
• Observe all Occupational Safety and Health regulations as per company policy.
• Carrying out any other duties called upon to perform as necessary
  
  Qualifications: Experience: Knowledge, Skills & Abilities:
• Five O’Levels including mathematics
• Acquired or pursuing CAT qualification
• At least 2 years experience in a similar capacity
• Computer literacy and sound knowledge of ACCPAC and EPICORE systems
• Team Player.
• Organized and systematic work ethics
• Must be able to communicate properly.