Job Title: Accounts Payable
 
Department: Finance
 
Description Summary
The Accounts Payable (AP) Clerk is responsible for managing and processing all outgoing payments, ensuring that vendors and suppliers are paid accurately and on time. This role involves receiving and verifying invoices, reconciling payment discrepancies, and maintaining organized records of all transactions. The AP Clerk works closely with other departments to resolve payment-related issues and supports financial reporting by ensuring that all payable accounts are correctly reflected at all times.
 
Key Responsibilities

• ·       Ensure that all invoices are generated and sent to customers in a timely manner ·       Send out Customer Statements monthly ·       Record and enter customer receipts into Peachtree ·       Follow up on all outstanding balances on projects – includes preparation of pro forma invoices, statements invoices and receipts ·       Ensure Receivables balances are followed up on to ensure reduction in aged receivables ·       Research and investigate discrepancies in invoices ·       Handle customer inquiries regarding invoicing issues ·       Managing of petty cash and US cash ·       Manage complete records on all accounts including, but not limited to, detailed documentation on collection efforts ·       Evaluates and recommends solutions for continuous improvement pertaining to AR responsibility ·       Ensure all postings are made on a timely basis and correctly allocated ·       Assist with annual audit as required ·       Initiate all online payments from Royal Bank and Republic Bank accounts ·       Follow up with relevant persons that transactions were released and send copies of remittance slips to suppliers. ·       Preparation of monthly contractor payroll spreadsheets, payroll letter to bank and distribution of pay slips to employees. ·       Any other duties that may be assigned from time to time

Knowledge and Skills

• Basic knowledge of accounting principles and financial regulations
• Moderate knowledge of accounting software (e.g. Peach Tree, Quick Books etc.) and Excel
• Strong focus on accuracy in processing invoices and payments  
• Good verbal and written communication skills to liaise with teams and external stakeholders  
• Ability to engage in multiple tasks and maintain organized records and documentation
• Ability to process payments in a timely manner while adhering to deadlines  

 
Core Competencies

• Technical Proficiency
• Adaptability
• Time Management
• Collaboration
• Problem Solving

 
Minimum Qualification and Experience

• 5 O’level passes
• An associate’s degree would be preferred
• At least three (2) years’ experience in similar role

 
Relationships

• Reports directly to the Accountant
• Provides support to Accountant Assistant  

 
Work Environment

• Corporate Office located at 48 – 49 Frederick Settlement Industrial Estate, Caroni
• Working hours: 8:00 a.m. – 4:00 p.m. Monday – Friday (may be required to work outside of regular hours when circumstances demand it)
• Ensures that professionalism is displayed at all times

 
Other

• Provide additional support as delegated by the Accountant or Managing Director