About WTL Engineered Solutions: 
We are an Engineering based company that has been in existence for over 23 years providing Engineered Solutions and Services to various Industries within Trinidad and Tobago and the Caribbean.

About the role:
We are seeking a highly motivated Administrative Assistant to join our team.  This position provides essential clerical and organizational support to ensure the smooth operation of our organization.  This involves a variety of tasks and serves as a central point of contact.
 

Key responsibilities of this position includes but are not limited to the following:

1.      Answering phones when necessary, managing correspondence (emails, letters), and relaying messages. 
2. Provide support within the Sales department to manage incoming enquiries and co-ordination with the members of the department, providing reports to management as required.
3. Preparation and compilation of tender documents.
4. Scheduling appointments and coordinating meetings when required.
5. Maintaining files, databases, and records, both physical and digital. 
6. Creating and editing documents, reports and other materials.
7. Assisting with various tasks to support managers and colleagues, including project management assistance. 
8. Assisting with the Service department, scheduling and co-ordination when required.
9. Maintaining purchase order reports and job status.

 
Job Requirements:

•            Ability to manage multiple tasks, prioritize effectively, and stay organized. 
• Strong written and verbal communication skills are essential for interacting with colleagues, clients, and vendors. 
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. 
• Accuracy and attention to detail are crucial for tasks like data entry, record keeping, and document preparation. 
• Ability to manage time effectively and meet deadlines. 
• Ability to troubleshoot issues and find solutions. 
• Providing excellent support to visitors and colleagues. 
• Ability to adjust to changing priorities and new tasks.
  
  

 Education & Experience:
Certification in Administrative Professional or similar field. 

Minimum of five (5) years working experience, having specialized knowledge and skills in an office or administrative role.

Benefits    

·       Salary (dependent on qualifications and your experience)   

·       Vacation and sick leave

·       Health, pension and life insurance benefits

·       Secured carpark

·       Remote access

·       Casual, friendly and inclusive work environment and team culture