Assistant Accountant – Accounts Receivable will be responsible for managing all aspects of the accounts receivable function. This includes processing quotes and invoices, applying payments, managing customer accounts, and supporting collection activities to ensure the company's financial records are accurate and up-to-date.

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Key Responsibilities

Accounts Receivable Management

1) Prepare and issue customer invoices accurately and on time.

2) Post customer payments, including post-dated cheques, into the system.

3) Follow up on outstanding sales orders that have not been invoiced.

4) Contact customers weekly for payment based on the Aged Receivables report.

5) Send out reminder requests to customers regarding overdue balances.

6) Track aging reports and escalate overdue accounts when required.

7) Submit a weekly Aged Receivables report from the system to management.

8) Generate credit notes upon approval and send to customers.

9) Apply credit notes to outstanding invoices when used by customers.

Quotations & Customer Management

1) Prepare quotations for customers when required.

2) Update the system with new customers where necessary.

3) Continuously review and ensure customer data and credit terms are accurate in the system.

4) Ensure the customer invoicing process is correctly recorded in the system and followed consistently.

5) Receive and address customer queries on rentals in a timely and professional manner.

Reconciliation & Reporting

1) Assist in reconciling accounts receivable ledgers to ensure accuracy.

2) Support the month-end closing process by providing AR reports and schedules.

3) Support year end closing and financials with AR Reports, Schedules and Reconciliations

Compliance & Support

1) Maintain accurate and updated customer records.

2) Support internal and external audits by providing necessary AR documentation.

3) Ensure compliance with company policies and accounting standards.

4) Collaborate with the Accounts and Finance team to streamline AR processes.

5) Assist with other accounts related duties as may be assigned by the Accountant or CFO

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Qualifications & Skills

1) Bachelor’s degree in  Accounting,  Finance, or a related field.

2) ACCA Level II (preferred) / or equivalent qualification.

3) 1–3 years of experience in Accounts Receivable or a similar accounting role.

4) Knowledge of accounting principles and familiarity with AR processes.

5) Proficiency in MS Excel and accounting software (e.g QuickBooks, Peachtree, Odoo or equivalent).

6) Strong attention to detail, numerical accuracy, and organizational skills.

7) Excellent communication and interpersonal skills.

8) Ability to work under tight deadlines and multitask effectively.

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Key Competencies

1) Analytical and problem-solving mindset.

2) Customer service orientation.

3) High level of integrity and confidentiality.

4) Team player with the ability to work independently.