The Corporate Secretary will serve as a key link between the Board of Directors, senior management, shareholders, regulators and external professional advisers, ensuring that the Company maintains high standards of corporate governance, statutory compliance and corporate record-keeping.

The successful candidate will be expected to demonstrate sound judgement, discretion, professionalism and a strong understanding of corporate governance and regulatory requirements.

Key Responsibilities

• Provide high-quality corporate secretarial and governance support to the Board of Directors and Board Committees.
• Coordinate Board and Committee meetings, including agendas, notices, Board papers, minutes and action items.
• Prepare and maintain accurate minutes, resolutions and records of Board, Committee and shareholder meetings.
• Maintain the Company's statutory registers, corporate records and governance documentation.
• Coordinate statutory filings and regulatory submissions with the Trinidad and Tobago Companies Registry and other relevant authorities.
• Monitor statutory and regulatory deadlines and ensure timely compliance.
• Support compliance with the Companies Act, applicable regulations, corporate governance requirements and the Company's Articles/By-Laws.
• Maintain records relating to directors, officers, shareholders and beneficial ownership, as applicable.
• Assist with Annual General Meetings, shareholder meetings and other corporate events.
• Prepare and coordinate corporate resolutions, certificates, notices and other governance documentation.
• Monitor and follow up on decisions and actions arising from Board and Committee meetings.
• Liaise with external legal counsel, auditors, regulators, company registries and other professional advisers.
• Support corporate governance requirements across the Company's Caribbean operations and subsidiaries.
• Maintain strict confidentiality over Board, shareholder, legal, financial and commercially sensitive information.
• Provide guidance to management and the Board on corporate governance processes and statutory obligations.
• Assist with corporate restructurings, incorporations, acquisitions, changes in directors/officers and other corporate transactions as required.

• Bachelor's Degree in Law, Business Administration, Corporate Governance, Accounting, Finance or a related discipline.
• Professional qualification in Corporate Governance, Company Secretarial Practice, Law or Accounting will be an advantage.
• Minimum 3–5 years' experience in a corporate secretarial, governance, legal, compliance or related role.
• Demonstrated experience supporting Boards of Directors and senior executives.
• Strong working knowledge of Trinidad & Tobago corporate and statutory requirements.
• Experience with corporate governance requirements within the Caribbean region will be an advantage.
• Experience with Companies Registry filings and corporate records management.

• Corporate Governance & Compliance
• Professional judgement and discretion
• Excellent communication and interpersonal skills
• Confidentiality and integrity
• Ability to manage multiple priorities and deadlines
• Strong Board and stakeholder management skills
• Commercial awareness