POSITION SUMMARY
Supports the management of debt recovery and key management decisions taken on such issues.  The incumbent handles the collection of finances, the resolution of customer account queries, prepares and sends sales invoices, and issues credit notes. 

SUPERVISORY RESPONSIBILITY

RESPONSIBILITES

1. Coordinate the discounting process for PROSA shipment with Republic Bank Limited.

2. Prepare projected cash inflow based on forecast sales for the Cuba Trade.

3. Oversee the invoicing process and give guidance to the Accounts Clerks, where applicable.

4. Manage the foreign and local receivables cash inflow by liaising directly with customers.

5. Monitor the daily sales transactions and reconcile with the consolidate sales.

6. Review and analyze credit applications and credit references for new local and export customers before approving or declining credit terms.

7. Input approved prices and promotions on customer accounts.

8. Update EXIMBANK Facilities to reflect current balances.

9. Prepare aged Receivables and Payables reports weekly to forward to the Group.

10. Assist with foreign Account Payables.

11. Provide support to Operations by coordinating bank deposits and prepare bank transactions reports.

12. Process financial invoices for the Company’s local inter-companies.

13. Update customer accounts with payments received.

14. Process approved credit and debit notes in customer accounts.

15. Approve sales orders for processing.

16. Reconcile all customer accounts.

17. Maintain an effective filing system.

18. Execute all relevant responsibilities as outlined in the Roles, Responsibilities and Authorities Matrix (MT-GM-004) to ensure compliance with the Integrated Management System (IMS).

19. Perform any other related duties that may be assigned.

Month-End Reporting

20. Ensure accuracy of invoicing and confirm when invoicing is closed.

21. AR Reports before BCPS closing:

• Payment Report (receipts) 

• Movement Report (all receivables transactions) 

• AR Sub-ledger in summary 

• AR Sub-ledger in detail 

22. Compare sub-ledgers before and after closing to ensure there are no differences.

23. Prepare Aged Receivables Summary Reports and categorize by Divisions.

24. Prepare Receivables Reconciliations Report for all local inter-companies.

25. Prepare Sales Accounting Reconciliation Report for GBPP and TTL.

26. Prepare the Year-to-Date Intercompany Sales Report.

27. Generate customer statements for GBPP and TTL.

28. Project cash inflow for the month based on sales for prior months.

29. Prepare Export Receivables Report for all Export Managers.

30. Prepare Credit Note Report.

31. Update Treasury Indicator Report. (Receivables Turnover Ratio)

32. Update promotion accruals and prepare journal to pass entries.

33. Complete all AR GL reconciliations to submit for review. 

EDUCATION & TRAINING

 A Bachelor’s Degree in Accounting, Finance OR Professional Accounting Qualification – ACCA, CIMA or any other related discipline from a recognized institution 

 Capability in verbal and written communication in Spanish will be an asset.

EXPERIENCE

 A minimum of three (3) years’ experience in an accounting / finance environment.

 Experience in Receivables / Collections will be an asset.

 Experience using financial data and data analytics in making business cases and decisions concerning credit administration.

 Experience in a customer service role/environment. 

 Experience in financial systems including invoicing.

 Working knowledge of an accounting software will be an asset.