Dynamic 1 Group of Companies Ltd. is seeking an experienced, professional, and highly organized Executive Operations Assistant to provide direct administrative and operational support to the Chief Operating Officer.

This role requires someone who is proactive, detail-oriented, and confident working with reports, trackers, deadlines, department updates, and executive-level follow-up. The ideal candidate must be comfortable working in a fast-paced environment and must have strong experience using Google Sheets for reporting, tracking, and data organization.

Key Responsibilities

Provide direct executive and operational support to the COO.

Prepare weekly and monthly reports, summaries, trackers, and management updates.

Compile information from departments and present it in a clear and organized format.

Create, update, and maintain Google Sheets reports, dashboards, KPI trackers, schedules, and reporting templates.

Manage calendars, meetings, priorities, deadlines, and action-item follow-up.

Coordinate with department heads and team members to collect updates and track progress.

Prepare meeting notes, follow-up reports, correspondence, and internal updates.

Support operational projects, daily workflows, and process tracking.

Monitor outstanding tasks and ensure follow-ups are completed on time.

Handle confidential information with professionalism, discretion, and good judgment.

Qualifications

Bachelor’s degree required, preferably in Business Administration, Operations Management, Management, Finance, Communications, or a related field.

Minimum 3 years of experience in an Executive Assistant, Operations Assistant, Administrative Coordinator, or similar role.

Previous experience supporting senior leadership, preferably a COO, CEO, Director of Operations, or executive management team.

Strong experience preparing reports, trackers, summaries, meeting notes, and management updates.

Advanced proficiency in Google Sheets, including formulas, filters, sorting, charts, pivot tables, dashboards, trackers, and reporting templates.

Strong knowledge of Google Workspace, including Gmail, Google Calendar, Google Docs, Google Drive, and Google Meet.

Excellent written and verbal communication skills.

Strong organizational skills with excellent attention to detail.

Ability to manage multiple priorities, meet deadlines, and follow up without constant supervision.

Professional, reliable, discreet, and able to work independently in a fast-paced environment.

Ideal Candidate

The ideal candidate is more than an administrative assistant. This person should be able to help the COO stay organized, informed, and prepared by managing reports, tracking priorities, following up across departments, and ensuring operational tasks continue moving forward.