OBJECTIVES OF THE JOB 
The Operations & Programme Coordinator provides prompt and efficient administrative support to the organization, coordinates activities relating to IBF’s educational programmes and supports accounting by performing book-keeping duties. 

The Officer must be customer-focused, responsive, efficient, and able to perform duties with a high degree of independence in a timely and professional manner.  

WORKING ARRANGEMENTS: Hybrid (in-office and remote work) 

MAIN DUTIES AND RESPONSIBILITIES   

Operations 

 Administrative duties: 

• Day-to-day administrative functions to ensure smooth office operations 

• Schedule and make necessary arrangements for meetings, functions, and events.  

• Coordinate collection and disseminate incoming and outgoing mail  

• Prepare letters, emails, and other written documents.  

• Updating records/databases 

• Keeping inventory and ordering office supplies 

• Liaising with contractors for office maintenance 

• Coordinate with the CEO to collect and provide post AGM information: - - 

 Bookkeeping duties: 

• Track invoices and other payables for preparation of monthly expense listing for approval by the authorized signing officers.  

• Issue payment notifications upon settlement of invoices payable 

• Work with CEO to prepare corporate subvention receivables and track payments annually.   

• Issue invoices and quotations for programmes and corporate training 

• Track payments received from programmes and corporate training 

• Issue receipts to students for payments received. 

• Liaise with accounting to provide necessary information required 

• Review and reconcile general ledgers on a quarterly basis with the CEO after preparation by accounting.   

Programme Coordination 

• Receive and track student registrations (collect documents for upload to database).  

• Prepare examination notifications and other communications to students  

• Coordinate with examiners/moderators for preparation of examinations.  

• Use student interface to allow access, create profiles, post grades 

• Use examination interface to upload and download examinations 

• Coordinate all pre and post examination procedures in accordance with the company’s policies  

• Prepare examination and assignment schedules  

• Work with the team to schedule training bootcamps and lectures 
 

QUALIFICATIONS AND EXPERIENCE 

• Minimum required:  

 Bachelor’s degree (Business Management or related field). 

 2-3 years’ work experience in similar role or industry 

 Strong quantitative skills