Description

JOB PURPOSE / SUMMARY
 
Under the Director’s supervision, continuously processes the accounting, inventory, service job and billing records and ensures that operating procedures of the company are adhered to, through a systematic and scheduled program of reviews and audits. Interacts with all staff to monitor systems and procedures and makes recommendations for process improvement to resolve problems.
 
Responsible for all Project Accounting records, invoicing, reports and other financial documents and keeping books of Accounts for Associate Companies. Prepare relevant reports for Tax, VAT and other statutory returns in accordance with deadlines given by the relevant agencies. Also responsible for other MBC accounting duties as may be assigned from time to time.KEY RESPONSIBILITIES
 
Project Accounting
 

1. Maintains and balances Ledgers, Payables, Receivables, GL and other documents for associate companies assigned.

 

2. Prepares for approval, all statutory returns including VAT, Other Taxes, Company Returns etc.

 

3. Prepares Job Quotations, Sub-contractor worksheets and materials requisitions, client invoices, project summaries for on-going Projects. Reconciles subcontractor invoices and payments to customer invoices. Prepares quarterly reports and other valuation summaries as needed.

 

4. Keeps Payables Ledger for Foreign suppliers for MBC and other project suppliers as needed

 

5. Keeps Ledgers for Petty cash as needed

 
Internal Auditing
 

6. Plans and carries out audit assignments, reviews workpapers and internal audit reports.

 

7. Schedules and plans audits; assists in development of the institution's annual internal audit plan.

 

8. Performs audit work, including plan preparation, workpapers, finding, and associated reports; verifies the accuracy of financial records as they pertain to assets, liabilities, receipts, expenditures, and related transactions.

 

9. Coordinates and interacts with managers, administrators, and staff, and with external auditors, as needed; may also be required to interact with external institutions, and with vendors doing business with the company.

 

10. Consults with and advises company managers, and staff on operational and administrative issues.

 

11. Trains staff as needed.

 

12. Keeps abreast of policies and procedures, current developments in accounting and auditing professions, and changes in regulations and laws, as applicable.

 

13. Participates in development, implementation and maintenance of policies, objectives, shorthand long-range planning; develops and implements projects and programs to assist in  accomplishment of established goals.

 

14. Performs any other job-related duties assigned.

COMPETENCIES

• Business Acumen

Develops and maintain accounting knowledge of financial recordkeeping procedures, laws, regulations, and standards. The Internal Auditor & Project Accountant must keep abreast of Knowledge of current changes and/or developments in applicable local laws, and universal policies and procedures. Develop an understanding of the work that is expected of an Internal Auditor & Project Accountant and company's and/or public auditing policies, standards, and procedures. The Internal Auditor & Project Accountant must be willing to adapt to changes in the accounting environment.  He/ she effectively handle routine assignments and assists on more complex projects upon request.
 

• Communication/Negotiation:

Effectively communicate with the Director(s) and alert them of any problems that may arise on a daily basis. Any discrepancies should be immediately brought to the attention of the Director(s).
 

• Relationship Building:

The Internal Auditor & Project Accountant must establish professional relationships with managers, administrators, staff and with external auditors, as required. The Internal Auditor & Project Accountant may also be required to interact with external institutions, and with vendors doing business with the company. Must be polite and people oriented.
 

• Problem Solving:

Recognizes job-related problems related to Auditing or Accounts, Uses existing techniques or tools to analyze causes or solves auditing or accounting issues and recommend innovative ways in which to solve issues through the guidance of the Director(s). PERFORMANCE STANDARDS
                            

• Ability to work effectively with diverse workforce.

 

• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

 

• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.

 

• Ability to foster a cooperative work environment.

 

• Ability to develop, plan, and implement short- and long-range goals.

 

• Ability to develop and implement audit plans and schedules.

 

• Knowledge of the company's and/or public auditing policies, standards, and procedures.

 

• Employee development and performance management skills.

 

• Knowledge of auditing concepts and principles.

 

• Ability to communicate effectively, both orally and in writing.

 

• Ability to provide technical guidance and training to end users.

 

• Knowledge of court processes and legal documentation requirements.

 

• Knowledge of financial recordkeeping procedures, laws, regulations, and standards.

 

• Ability to provide legal depositions and testimony.

 

• Ability to analyze and solve problems.

 

• Ability to persuade and influence others.

 

• Knowledge of current changes and/or developments in applicable federal, state, local laws, and university policies and procedures.

 

• Knowledge of budgeting, cost estimating, and fiscal management principles and procedures.