Executive Assistant (Directors)
, North Central
Full time
Posted On 10.21.2024
Employer
Description
The Executive Assistant will provide comprehensive administrative support, ensuring efficient operation and management of the Director’s office. This role requires a proactive and detail-oriented professional capable of managing a variety of tasks, maintaining confidentiality, and effectively communicating with stakeholders at all levels.
KEY RESPONSIBILITIES
Overall:
- Manage the Director’s calendar, scheduling appointments, meetings, and travel arrangements.
- Prepare and organize materials for meetings, including agendas, presentations, and reports.
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Conduct research and gather information to assist with decision-making and project management.
- Draft and edit correspondence, reports, and other documents as needed.
- Coordinate and facilitate meetings, including taking minutes and tracking action items.
- Monitor and manage departmental budgets and expenses, ensuring accurate record-keeping.
- Assist with the onboarding and training of new team members.
- Handle sensitive information with discretion and maintain confidentiality.
- Support special projects and initiatives as directed by the Director.
- Support the analysis of retail inventory.
- Must be able to work flexible work hours.
- Must be flexible to travel overseas for business purposes
Memory Bank Computers Ltd
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Overview
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Job Requirements
1. Analytical Skills
- Ability to analyze data and business processes to identify trends and patterns.
- Critical thinking to evaluate information and make informed decisions.
2. Communication Skills
- Strong verbal and written communication to convey complex ideas clearly.
- Active listening to understand stakeholder needs and concerns.
- Creative thinking to develop innovative solutions to business challenges.
- Ability to assess problems from multiple perspectives and propose actionable solutions.
- Building and maintaining relationships with stakeholders at all levels.
- Facilitating discussions and managing expectations effectively.
- Knowledge of industry trends, market dynamics, and organizational goals.
- Ability to align solutions with business objectives and strategies.
- Attention to detail in documenting requirements, processes, and analysis.
- Ensuring accuracy and completeness in all work products.
- Ability to prioritize tasks, manage timelines, and coordinate resources.
- Flexibility to adjust to changing business needs and environments.
- Willingness to learn new tools and methodologies as required.
- Ability to work collaboratively in teams and across departments.
- Conflict resolution skills to address issues that may arise during projects.
EDUCATION & EXPERIENCE
- Qualification and Experience Requirements Bachelor’s Degree in Management, Finance, Economics, Accounting, or a related field is required.
- 5+ years' experience in a similar role, composing requirement specifications for information systems.
- Experience in the IT/Tech industry would be an asset
- Strong analytical skills with the ability to critically evaluate information gathered from multiple sources.
- Excellent communication and interpersonal skills.
- Familiarity with agile methodologies and project management practices.
- Experience with business process modelling and analysis tools.
- Knowledge of data analysis techniques and tools.
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