Description

1. Prepare Minutes of the Statutory Board Meeting and Sub- Committees of the Board.
2. Assist in the set-up of Meetings (In-person and Virtual) and other related Meeting arrangements.
3. Assist the CEO in preparing Reports for Board and Committee Meetings including Agendas and Reports, inclusive of collating and dissemination of Board Papers.
4. Prepare all documents, Letters, Reports and Memorandum as directed by the Chief Executive Officer.
5. Receive, register and route incoming and outgoing Mail to the relevant personnel.
6. Respond to Letters and general correspondences of a routine nature as directed.
7. Answer all incoming calls and forward them to Staff where appropriate.
8. Maintain a confidential filing system for the Human Resource Records of Staff, as well as a Document Management System for all correspondence relating to Administration.
9. Maintain the Health Claim Portfolio for Staff, Jockeys, Grooms and Apprentices.
10. As the Assigned Procurement Officer, Purchase and Maintain Stock of Stationery and other various supplies for the effective functioning of the BLB.

1. Operates a variety of Office Equipment which may include Computer, Photocopier and Binding machines.
2. Liaise with the external suppliers with respect to operational issues and ensure that proper contract documentation is effected.
3. Ensure the proper functionality of all organization's equipment by liaising with the respective suppliers.
4. As the Alternate Designated Officer under the Freedom of Information Act performs all related functions thereof.
5. Any other functions/duties as requested by the CEO may be assigned from time to time.

1. Extensive Knowledge of modern office practices and procedures.
2. Considerable Knowledge of relevant Public Services Rules and Regulations.
3. Considerable Knowledge of Records and Information Management Techniques.
4. Some Knowledge of Human Resources Management Principles, Procedures and Practices.

1. Proficient in the Microsoft Application.
2. Proficient in Information Technology. 
3. Ability to communicate effectively both orally and in writing.
4. Ability to establish and maintain effective working relationships with internal and external customers.
5. Ability to use initiative to solve work-related problems.

1. Minimum of three (3) years’ experience in a Secretarial or Administrative environment.
2. Bachelor’s degree in Management, Administrative or a related Discipline.