Description

• Manages multiple calendars, schedules meetings, sends reminders, and ensures there are no scheduling conflicts.
• Handles incoming and outgoing emails, mail, and messages, prioritizing urgent matters and drafting responses when required.
•  Follows up on action items, books and manages both domestic and international travel, including flights, hotels, transportation, and itinerary planning.
• Coordinates attendance at events, responds to invitations or queries, and ensures all logistics are handled.
• Maintains files, tracks deadlines, and ensures records are up to date.
• Assists with managing expenses.
• Handles sensitive information with professionalism, ensuring confidentiality and discretion.
• Provides general administrative support and adapts to evolving priorities as required including typing of documents.

• Accuracy and timeliness in completing assigned tasks.
• Effective calendar and schedule management.
• Strong coordination of travel. and general logistics.
• High level of responsiveness and communication.
• High level of satisfaction from internal and external stakeholders.
• Proactive identification and resolution of issues.
• Maintenance of confidentiality and professionalism in all interactions.

• Internal: All members of Chambers.
• External: Suppliers, Vendors, Consultants, Industry Bodies and Association Representatives, Government and Accreditation Bodies, Event Coordinators, Travel Agents.

• Minimum of (4) years’ experience as a Personal Assistant, Executive Assistant or similar role, supporting teams in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Proficiency in collaboration and delegation of duties.
• Strong multi-tasking abilities and time management skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Excellent verbal and written skills.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality, discretion and professionalism in handling sensitive information.
• Strong work ethic and commitment to delivering high-quality results.