Description

JOB TITLE: Personal Assistant
 
ROLE OVERVIEW:
The personal assistant will offer personalized administrative support in a professional manner, handling tasks related to the executive’s agenda, communications, and daily operations, ensuring efficiency and confidentiality.
 
 
WORKING RELATIONSHIPS:

• Reports to the Director

 
MAJOR DUTIES & RESPONSIBILITIES:

• Manage the Directors's diary, schedule meetings and appointments, and provide reminders
• Provide administrative support as needed in coordination with support staff
• Assist with project management and deliverable execution
• Manage executive calendars to accurately assess availability
• Process executive communications and correspondence for key updates and inquiries
• Assist with special projects as required in a support capacity
• Draft memos to executives, staff, and clients
• Act as the first point of contact for the Director with internal and external clients
• Handle incoming requests and queries appropriately
• Book and manage complex travel arrangements
• Develop and maintain an efficient documentation and filing system
• Produce reports, presentations, and briefs as needed

 
QUALIFICATIONS AND EXPERIENCE:

• At least 3 years of experience as a Personal Assistant (PA) to a senior executive
• A qualification as a PA is advantageous
• MS Office Professional Level
• Some accounting experience
• Drivers Permit/License
• Passport
• Must have a well-maintained vehicle

 
WORKING CONDITIONS:

• Travel locally and internationally as required.
• May involve extended hours during project peaks or urgent client issues.

 
KNOWLEDGE AND SKILLS:

• Comprehensive understanding of office management systems and applications
• Exceptional planning and time management skills
• Discretion and confidentiality
• Excellent networking and relationship building skills.
• High competency in monitoring, evaluation and reporting.
• Excellent analytical and critical thinking skills.
• Strategic decision making
• Strong working ethic and ability to treat organizational information with confidentiality.
• Exceptional above average communication skills
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Technically inclined

 
                                      
Statements in this job description do not necessarily represent an exhaustive list of all responsibilities, skills, duties requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, CET-AMR management reserves the right to revise the job to require that other or different tasks be performed as circumstances change.