Position Summary:

The purpose of the Accounts Payables Clerk will be to provide support accounting services and required to work in collaboration with the Finance Supervisor, the Reporting Supervisor and HFHI.

I.                    Essential Duties and Responsibilities: 

1:  Finance and Accounting

1. Support all procedures that ensure compliance, policy adherence and controls are followed
2. Prepare receipts
3. Administer Payments - Petty Cash, Statutory bills, Contractors & Suppliers ensuring that they are all within approved budgets
4. Data Entry - Payments (all into accounting system)
5. Scan Payment Support
6. Payment Supports Filing
7. Prepare ACH, cheques and Batch reports
8. Retrieve Audit Supports & Prepare Audit Responses
9. Action interdepartmental finance requests
10. Upload Payment data entries to Sun System 
11. Upload payments into Cflow
12. Prepare cash reimbursement
13. Manage cash advances and reconcile (no later than 2 days after return)
14. Ensure that no more $5,000 cash is in the office, all mortgages are to be deposited intact no using of cash for petty cash purposes.
15. Ensure all vouchers are proper written and 2 approvals
16. Ensure that all documents collected in the department has the required invoices, bills and/or other supporting documentation
17. Update payables listing
18. Update cheque books 

2:  Reports

1. Prepare daily time sheets
2. Prepare workplans 

II.  Attend and Support

1. To attend department, inter-department, international, other general staff and stakeholder meetings while providing support as required 

III. Other

1. To uphold all safeguarding, ethics and relevant HFH policies in the execution of duties 
2. To promote gender, diversity, equality, democratic and inclusive decision-making, placing people at the center of all that we do  
3. Any other related duty, which many be assigned from time to time in alignment with the achievement of the goals of the organisation

Education, Qualifications, and Experience: (briefly describe the minimum education and/or experience required)

Minimum Required:

1. CAT and/or Finance/Accounting equivalent qualifications with at least five (5) CSEC passes inclusive of English 1 and Mathematics and/or Business
2. At least 2 years working experience in a financial environment
3. Competent in use of Microsoft Office, in particular Word, and EXCEL
4. Must have a keen attention to detail and accuracy in recording data and providing reports
5. Must display a strong analytical, interpersonal, oral and written communication skills with an understanding of basic financial principles.
6. Must have experience in data entry
7. Ability to work independently and motivate self to achieve success
8. Display capacity to learn in changing environment

Preferred:

1. ACCA level 1 or 2 or strong experience in working in Accounts/Finance  will  be an asset
2. Must have a passion for community service

Type of contract: Contract of Service – 3 years