Job Summary

We are seeking a highly organised, professional and detail-oriented Administrative Assistant to provide administrative and clerical support to the company's daily operations.

The successful candidate will be responsible for coordinating office activities, maintaining accurate records, managing correspondence and assisting with various administrative functions to ensure the efficient operation of the business.

Key Responsibilities

1. Provide general administrative and clerical support to management and other departments.

2. Manage incoming telephone calls, emails and correspondence, ensuring timely and professional responses.

3. Prepare, format and maintain reports, letters, spreadsheets and other business documents.

4. Organise and maintain accurate electronic and physical filing systems.

5. Schedule appointments, meetings and other business activities.

6. Assist with data entry, recordkeeping and updating company databases.

7. Prepare quotations, invoices, purchase orders and other administrative documents as required.

8. Monitor office supplies and coordinate purchasing and replenishment.

9. Liaise with customers, suppliers and internal departments to facilitate effective communication and workflow.

10. Assist with tracking outstanding tasks, following up on deadlines and providing administrative updates to management.

11. Maintain confidentiality of company records, employee information and sensitive business matters.

12. Perform other administrative duties necessary to support the efficient operation of the organisation.

Qualifications and Experience

1. Minimum of five (5) CSEC passes, including English Language and Mathematics.

2. Certificate or Diploma in Business Administration, Office Administration or a related field would be an asset.

3. Minimum of one (1) to two (2) years of experience in an administrative or office support position.

4. Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.

5. Experience with electronic filing systems, data entry and general office procedures.

6. Strong written and verbal communication skills.

Required Skills and Competencies

1. Excellent organisational and time-management skills.

2. Strong attention to detail and accuracy.

3. Professional telephone etiquette and interpersonal communication skills.

4. Ability to multitask and prioritise competing responsibilities.

5. Sound problem-solving and decision-making abilities.

6. Ability to work independently with minimal supervision.

7. High level of confidentiality, integrity and professionalism.

8. Strong computer literacy and administrative coordination skills.

9. Ability to meet deadlines and work efficiently in a fast-paced environment.

10. Positive attitude, adaptability and willingness to support team objectives.

Preferred Candidate Profile

The ideal candidate should be a dependable, proactive and resourceful individual who demonstrates strong administrative capabilities, excellent communication skills and the ability to manage multiple responsibilities efficiently.

Preference will be given to candidates with previous administrative experience, strong Microsoft Office proficiency and the ability to work independently in a structured office environment.