The HR & HSSE Assistant will provide administrative and clerical assistance to support effective and efficient operations within the company’s human resources and health and safety departments. 

Job Duties:

• ·     Keep all employee records accurate and updated, including IDs, certificates, contact details, forms, and disciplinary records.

  ·       Process leave requests, update leave records, and maintain leave tracking systems.

  ·       Track employment dates, probation reviews, contract expirations, overtime, and unpaid leave information for payroll processing.

  ·       Draft memos, letters, notices, and other employee-related communications.

  ·       Create contracts, job letters, and onboarding paperwork for junior-level employees.

  ·       Schedule interviews for vacancies within stores, plant operations, and head office.

  ·       Interview applicants for retail and plant positions and provide hiring recommendations.

  ·       Collect employee evaluations and prepare monthly performance summary reports.

  ·       Review applications and shortlist suitable candidates for junior-level vacancies.

  ·       Arrange employee training with external providers for safety courses such as First Aid etc.

  ·       Organize Food Badge applications and schedule required food safety training sessions.

  ·       Provide safety orientations for employees, visitors, and contractors.

  ·       Collect, review, and file daily inspection and monitoring documents to ensure compliance.

  ·       Ensure scheduled inspection records are collected, reviewed, and properly maintained.

  ·       Maintain monthly inspection and compliance documentation.

  ·       Compile and maintain monthly safety reports, monitoring logs, inspection reports, and compliance records.

  ·       Organize emergency drills, safety meetings, committee meetings, and risk assessment reviews.

  ·       Ensure safety-related forms and records are received, organized, and filed correctly.

  ·       Prepare and organize documentation for internal and external audits to demonstrate compliance.

  ·       Ensure all records are accurate, secure, compliant with company policies, legal requirements, and audit standards. 

Requirements:

• Associate’s Degree/Diploma or Certificate in Business Administration, Operations Management, Human Resource Management or a related field is preferred
• Proficient in Microsoft Office Suite (Word, Excel and Power Point)
• Detail oriented with expert time management skills
• Excellent interpersonal and organizational skills
• Excellent attention to detail and accuracy
• Competent in verbal and written correspondence