Description

• Retrieve all invoices and vendor statements from suppliers monthly
• Reconcile vendor statements to Peachtree and maintain accurate and updated vendor records
• Review source documents such as invoices, purchase orders, to ensure information is correct
• Match invoices to purchase orders where necessary
• Where applicable, ensure that expenses are properly applied to jobs
• Entering all supplier invoices into Sage ensuring that they are coded to the correct account
• Provide a budgeted listing of expenses to be paid by Tuesday weekly based on cash flow and other factors
• Prepare cheques and vouchers for various financial transactions, adhering to established procedures and guidelines
• Ensure that all invoices are properly authorised before payment is processed
• Ensure that all bills are paid in a timely and efficient manner
• Applying cheque and other payments to Peachtree
• Applying Vendor Credit notes into Peachtree in a timely manner
• Investigate accounting discrepancies and irregularities
• Maintain an accurate listing of Accounts Payable
• Ensure proper month-end and close-off of Accounts Payables
• Organize and file physical and electronic documents to ensure easy retrieval
• Conduct end of month Payables and Cheque registers reconciliations
• Assist with the preparation of Bank Reconciliations
• Assist with annual audit as required
• Contribute to the ongoing improvement of data entry processes by suggesting efficiency-enhancing strategies
• Collaborate with team members to address questions, concerns and clarifications related to data entry and accounting procedures
• Any other duties that may be assigned from time to time

• Basic knowledge of accounting principles and financial regulations
• Moderate knowledge of accounting software (e.g. Peach Tree, Quick Books etc.) and Excel
• Strong focus on accuracy in processing invoices and payments  
• Good verbal and written communication skills to liaise with teams and external stakeholders  
• Ability to engage in multiple tasks and maintain organized records and documentation
• Ability to process payments in a timely manner while adhering to deadlines  

• Technical Proficiency
• Adaptability
• Time Management
• Collaboration
• Problem Solving

• 5 O’level passes
• An associate’s degree would be preferred
• Pursuing ACCA Level 2 or equivalent
• At least three (3) years’ experience in similar role

• Reports directly to the Accountant
• Provides support to Accountant Assistant  

• Corporate Office located at 48 – 49 Frederick Settlement Industrial Estate, Caroni
• Working hours: 8:00 a.m. – 4:00 p.m. Monday – Friday (may be required to work outside of regular hours when circumstances demand it)
• Ensures that professionalism is displayed at all times

• Provide additional support as delegated by the Accountant or Managing Director