Description

• Assists with the day-to-day operations of the business by maintaining and organizing files, tracking correspondence, and ensuring all administrative tasks are completed efficiently.
• Completing corporate compliance for multiple clients, liasing with the Companies Registry and ensuring that filing deadlines are met. Filing at the Companies Registry is also a requirement.
• Completing and submitting documents on the Companies Registry Online System (CROS).
• Corresponding with clients regarding corporate compliance filings.
• Completing Trademark applications, liasing with the Intellectual Property Office on the contents of draft trademark applications and filing trademark applications at the Intellectual Property Office.
• Corresponding with clients regarding trademark applications.
• Keeping track of expenses.
• Preparing bills for clients.
• Going to stamp duty to submit documents to be assessed and facilitating documents being stamped once assessed.
• Applying for certified copies of Deeds and collecting same.
• Preparing litigation bundles which includes printing, checking to ensure that all documents are printed and in order and then binding same.
• Preparing letters, litigation notices and filing litigation documents on the Judiciary’s e-filing portal.
• Corresponding with clients to arrange collection and/or delivery of their documents.
• Identifies areas for improvement in paperwork and administrative processes and suggesting changes to enhance efficiency across the Business.
• Works collaboratively with both Attorneys to maintain smooth operations, and ensuring all administrative tasks are supported.
• Handles sensitive information with professionalism, ensuring confidentiality and discretion.

• Accuracy and timeliness in completing assigned tasks.
• Effective calendar and schedule management.
• High level of responsiveness and communication.
• High level of satisfaction from internal and external members.
• Proactive identification and resolution of issues.
• Maintenance of confidentiality and professionalism in all interactions.

• Internal: Attorneys
• External: Clients

• Minimum of four (4) years’ experience in an administrative role, supporting teams in a dynamic, fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Proficiency in collaboration.
• Strong multi-tasking abilities and time management skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Excellent verbal and written skills.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality, discretion and professionalism in handling sensitive information.
• Strong work ethic and commitment to delivering high-quality results.
• Experience and knowledge of the Companies Registry Online System (CROS).