JOB PURPOSE:
The role will be required to provide confidential, professional administrative and logistical support to the Board of Directors, whilst also providing administrative assistance to the various departments. 

It also incorporates the responsibility to administer the HR function and to liaise closely with managers and department heads as required to plan, direct and coordinate the personnel activities of the company.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

• Responsible for preparing and editing correspondence, communications, presentations and other documents; 

• Responsible for filing and retrieving documents and reference materials as required for Executive Leadership Team;

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

• Manages and maintains executives’ appointment schedules by planning and scheduling meetings (including minutes), conferences, teleconferences, and travel arrangements.

• Manage office logistics to ensure that office is organized, tidy and functioning efficiently;

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies;

• Monitor, screen, respond to and distribute incoming call and communications;

• Receive and interact with incoming visitors as needed;

• Implements policies, objectives, standards and guidelines pertaining to all human resources matters;

• Performs Human Resource functions such as hiring, on boarding, performance reviews, training, dispute resolution and dismissal, including ensuring all records are kept up to date;

• Keeps records of and reports on personnel transactions such as hires, promotions, transfers, training, performance reviews and terminations;

• Administers compensation and benefit plans such as medical, vacation, sick leave and keeps records;

• Ensure all works are carried out in accordance with current Company Procedures and Policies particularly as they relate to the Company’s Management System and EHS procedures;

• Perform related duties as assigned by the Board of Directors

EDUCATION & EXPERIENCE REQUIREMENT

• 5 ‘O’ Levels including English and Mathematics

• Computer literate including Microsoft Word, Excel, Outlook & PowerPoint

• Ability to work on own initiative. 

• Ability to demonstrate a high level of confidentiality and discretion at all time. 

• Proven experience in appointments and email management for senior members within an organization. 

• Strong interpersonal skills and relationship management

• Excellent written and verbal communication skills are essential

• Experience operating with Quality and EHS Management System 

• Or 2-3 years experience in similar capacity

COMPETENCIES

• Personal leadership

• Commitment & Perseverance

• Teamwork

• Drive & Enthusiasm

• Integrity

• Multi-Tasking & Time Management

• Adaptability / Flexibility

• Customer Focused & Service Oriented

• Results Oriented

• Effective Communication

• Self-motivation 

• Planning and control. 

• Attention to detail