Position Overview

We are seeking a highly organized and detail-oriented Logistics Clerk to support our logistics and shipping operations. The successful candidate will be responsible for preparing, managing, and maintaining accurate shipment documentation, ensuring compliance with internal processes, and facilitating timely communication with clients and internal departments. This role is critical to maintaining the efficiency and accuracy of our supply chain operations.

Key Responsibilities

• Prepare pre-shipment and post-shipment documentation in accordance with company and regulatory requirements.

• Dispatch original documents to clients while ensuring office copies are properly retained and filed.

• Generate airway bills and coordinate booking calls with  carriers.

• Update EB records, including invoices with purchase, sales, and shipment details.

• Maintain Bills of Lading (BL) pre-shipment records.

• File and manage proforma invoices.

• Track and monitor post-shipment documents received from TVSM, ensuring timely printing and circulation.

• Provide professional responses to client inquiries, including updates on pending documents and shipment matters.

• Conduct EB scanning and maintain accurate digital records of all shipment documentation.

Immediate Priorities (Backlog Clearance):

• Preparation and EB updating of Colombia shipment documents.

• Segregation of dispatched documents into two sets (Accounting and Office Records) with corresponding EB updates.

• Daily scanning and digital archiving of all dispatched documents.

Qualifications and Requirements

• Prior experience in logistics, shipping, or related administrative support (preferred).

• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); knowledge of EB systems will be considered an asset.

• High attention to detail and accuracy in record management.

• Strong written and verbal communication skills for professional client correspondence.

• Ability to work independently as well as collaboratively within a team.

 Unsuitable applications will not be acknowledged