Are you organized, detail-oriented, and committed to maintaining accurate records? Join us as a Records Management Assistant, where you’ll support the classification, coding, verification, and secure handling of company records—ensuring they are accessible, accurate, and well-preserved.

About Guardian Life of the Caribbean Limited
Guardian Life of the Caribbean Limited leads the charge in Life, Health, and Pension solutions throughout the Caribbean Region. Our unwavering mission is to cultivate financial freedom for our stakeholders through transformative interactions, fuelled by the relentless power of technology. With innovation at our core, we strive to redefine the landscape of financial services, empowering individuals, and businesses alike to pursue their dreams with confidence and security.

JOB OVERVIEW:
The Records Management Assistant must classify, code, verify, data enter, retrieve, preserve and purge incoming and existing records, by following organization and process guidelines, with the objective of facilitating the accessibility of company records. He/She must also administer over electronic records via M-Files software.

JOB RESPONSIBILITIES:  
1.Database administration 
• Prepare, log, update and maintain the Database for: 
• Receipt books
• New applications
• Correspondence

2. Barcoding and Scanning
• Separating, classifying, sorting, verifying, amending, barcoding and scanning to be done upon request.

3. Retrieval and Verification
• Retrieving boxes stored offsite and onsite to provide information for Audit requests and customer service matters.
• Verification of incoming transmittals for accuracy and completeness.

4. Purging
• Purging of non-active files that have passed the retention period and shredding.

5. Vendor payments, ordering stationary and grocery supplies
• Facilitate payments to vendors.
• Place orders, maintain inventories, and distribute Items accordingly, as relates to the Records Management Department's stationery and grocery supplies.

EDUCATION AND EXPERIENCE: 
• 5 CXC/ CSEC passes including Mathematics and English Language.
• 2 A’ level/ CAPE passes.
• LOMA 280, 290, ACS 100
• Minimum of 1 year Records Management/ Document control or in a similar capacity.
• Minimum of 1 year Scanning/Digital Imaging and database experience.

ADDITIONAL REQUIREMENT:
As a regulated entity with obligations under the Know Your Employee guidelines, a Certificate of Character is required.

PERSON SPECIFICATION: 
The Records Management Assistant must be service oriented, honest, and confidential. The incumbent must be well organized, have excellent time management skills and be able to manage multiple tasks effectively and efficiently. He/ She must be reliable and possess unquestionable work ethics. The individual must also have excellent time management and team working skills. He/ she must be self- motivated and driven to find unconventional ways to make the job interesting as task may become routine.

Applications will be treated with the utmost confidentiality.