Legal Secretary in Property and Estates
Chaguanas, Central
Full time
Posted On 10.17.2024
Expire On 11.01.2024 Employer
Description
Location: Chaguanas
To provide general secretarial and administrative support to an Associate in the Property & Estates Department.
Major Responsibilities
- Open files manually and in Amicus and obtain matter numbers
- Acknowledge receipt of instructions and send out searches
- Follow up with Title Clerks regarding searches
- Type reports on titles and do follow up checks regarding outstanding documents
- Liaise with clients including officers at financial institutions, throughout each transaction
- Handle queries and correspondence from clients
- Schedule appointments and maintain accurate diary
- Make arrangements to close transactions
- Return all relevant documents to banks and clients
- Ensure that all outstanding documents necessary for closing off files have been obtained
- Close files and present same to the Supervising Attorney before sending for binding
- Enter all other relevant information in Amicus and complete FIU folders
- Maintain up to date files and a filing system where files are diarized for regular review
- Type general letters and legal documents including deeds
- Photocopy or scan various correspondence, documents and other printed matter
- Mail, email, fax or arrange for delivery of legal correspondence to clients
- Prepare deposit requisitions
- Provide estimate of fees to clients
- Receive and place telephone calls; take and relay messages on behalf of the Supervising Attorney
- Any other related duties that may be assigned
Minimum Requirements
- A recognised secretarial certification or acceptable equivalent
- At least 5 CXC General passes (including English Language) or equivalent
- 3 years’ experience in a similar position
Desirable Knowledge, Skills and Abilities
- Knowledge of deeds and conveyancing
- Knowledge of secretarial functions
- Knowledge of administrative and clerical systems and procedures such as word processing and records management
- Knowledge of practice management software Amicus would be a plus
- Computer literacy and proficiency in the use of Microsoft Word
- Advanced typing and note-taking skills
- Excellent interpersonal, customer service and communication skills
- Organisational and time management skills
- Ability to multi-task and meet deadlines in a fast-paced environment
- Ability to use initiative
Pollonais, Blanc, de la Bastide & Jacelon
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Job Requirements
- A recognised secretarial certification or acceptable equivalent
- At least 5 CXC General passes (including English Language) or equivalent
- 3 years’ experience in a similar position
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